Meeting
CITY OF SAN MATEO
Regular Meeting Agenda
July 15, 2019
7:00 PM


City Hall Council Chamber
330 W. 20th Avenue
San Mateo CA 94403
COUNCIL MEMBERS
Diane Papan, Mayor
Maureen Freschet, Deputy Mayor
Rick Bonilla
Joe Goethals
Eric Rodriguez
AGENDA

 

CALL TO ORDER
Pledge of Allegiance: Parks & Recreation Month
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
1.

Planning Commission Appointment - Subcommittee Recommendation

Approve the recommendation of a quorum of the City Council acting as the Planning Commission Appointment Subcommittee to appoint Margaret Williams to the Planning Commission for a term ending June 10, 2023.

2.

Classification Updates - Public Works

Adopt a Resolution to approve the job specification and salary range for the new classification of Principal Transportation Planner and reclassify a Parking Manager position to Principal Transportation Planner.

3.

Zipcar Agreement - Amendment

Approve Amendment No. 1 to the agreement with Zipcar to reduce the number of parking spaces allocated to Zipcar at City-owned facilities.

4.

Capital Improvement Program – Project Appropriation Amendments

Adopt a Resolution to adjust appropriations for certain Public Works projects in the Capital Improvement Program.

5.

Bay Meadows Community Facilities District - Special Tax Levy Fiscal Year 2019-20

Adopt a Resolution to authorize the levy of special taxes for Fiscal Year 2019-20 for the Community Facilities District No. 2008-1 (Bay Meadows), and authorize the Finance Director/Controller to assess the 2019-20 Property Tax Rolls.

6.

Shared Laundry Services – Change Order

Approve Change Order Number 2 to the agreement with Cintas Corporation for shared laundry services in the amount of $30,050 for a new agreement total of $130,000.

 

7.

Rail Shuttle Bus Service Administration Agreement - Amendments

Approve Amendment No. 5 to the Campus Drive Rail Shuttle Bus Service Administrative Agreement and Amendment No. 5 to the Norfolk Area Rail Shuttle Bus Service Administrative Agreement with Peninsula Corridor Joint Powers Board for extension of shuttle operations for a total of $68,600 and authorize the Public Works Director to execute the amendments in substantially the form presented.

8.

Wastewater Treatment Plant Pump Pit Stairs Replacement - Contract

Award a contract to D.W. Nicholson Corporation to replace the staircase in the pump pit at the Wastewater Treatment Plant for $168,675, establish a contingency of $17,000 for a not-to-exceed amount of $185,675, and authorize the Public Works Director to execute the contract, and any change orders within the contingency amount, in substantially the form presented.

9.

2018-2019 Sanitary Sewer Root Foaming - Agreement

Award an agreement to Duke's Root Control, Inc. for the 2018-19 Sanitary Sewer Root Foaming project in an amount not to exceed $399,003; establish a contingency reserve of $40,000; and authorize the Public Works Director to execute the agreement, and issue change orders within the contingency reserve, in substantially the form presented.

10.

2018-2019 Street Rehabilitation Phase I Project - Agreement

Approve an agreement with Golden Bay Construction, Inc. for the 2018-19 Street Rehabilitation Phase I Project in the amount of $1,683,856.75; establish a contingency reserve of $165,000; and authorize the Public Works Director to execute the agreement, and approve contract change orders within the contingency reserve, in substantially the form presented.

11.

2018-2019 Street Rehabilitation Phase II - Contract Change Order

Approve Contract Change Order No. 1 to the agreement with G. Bortolotto & Co. in the amount of $64,120.00 for trench pavement restoration on B Street, for a new contract total of $2,217,589.50, and authorize the Public Works Director to execute the change order in substantially the form presented.

12.

Caltrans 101 Express Lanes Project Sewer Relocation - Agreement

Adopt a Resolution to approve a utility agreement with Caltrans for the relocation of sanitary sewer facilities required to facilitate the Caltrans 101 Express Lanes project; and authorize the Public Works Director to execute the agreement in substantially the form presented.

13.

Transit Oriented Development Pedestrian Access Study - Grant Application

Approve a letter of support to the San Mateo City/County Association of Governments for Transit Oriented Development Pedestrian Access Study grant application to improve pedestrian access to transit stations, and authorize the Mayor to sign the letter on behalf of the City Council.

14.

Recreation Facilities Plan Design Services - Amendment

Approve Amendment No. 1 to the agreement with Group 4 Architecture, Research + Planning, Inc. for expanded scope of services for the Recreation Facilities Master Plan project in the amount of $44,820, bringing the total agreement amount to $380,810 and authorize the Director of Parks and Recreation to execute the amendment.

 

15.

Central Park Design Development Services - Agreement

Approve an agreement with RRM Design Group for design development, construction document preparation, and bidding and construction management services for the Central Park Master Plan Phase I Implementation in the amount of $302,460; establish a contingency and reserve of $45,000 for a total of $347,460; and authorize the Director of Parks and Recreation to execute the agreement and issue change orders within in the contingency, in substantially the form presented

16.

Golf Maintenance Supplies – Change Order

Approve Change Order No. 1 to Sierra Pacific Turf and Supply for additional golf maintenance supplies in the amount of $25,000, bringing the total Purchase Order amount to $115,000.

17.

King Park Improvement Project - Appropriation, Change Orders and Contract Amendment

Adopt a Resolution to appropriate an additional $320,000 to the King Park Improvement Project from the Parks and Recreation Tax and Fee Fund to approve: Change Orders No. 1 in the amount of $200,000 to cover increased costs associated with the removal of and disposal of soil and No. 2 in the amount of $35,000 for electrical line relocation to Goodland Landscape Construction, Inc; and contract Amendment No. 2 to the agreement with Callander Associates for expanded scope of services in the amount of $12,000; and authorize the Director of Parks and Recreation to approve up to an additional $30,000 in change order contingencies to Goodland Landscape Construction as may be needed for actual expenses on a time and materials basis and execute all change orders and contract amendments.

18.

Senate Bill 2 Planning Grants Program – Application 

Adopt a Resolution to authorize the application for and receipt of Senate Bill 2 Planning Grants Program Funds and appropriation of those grant funds, if awarded.

19.

Below Market Rate Program Rental Rates, Sales Prices, and Unit Community Priorities – 2019 Revisions

Adopt a Resolution to amend the current Below Market Rate (BMR) Resolution 135 (2010) to include an annual rent increase cap not to exceed 4%; and adopt a Resolution to establish 2019 maximum rental rates and sales prices for BMR affordable housing and establish Community Priority for units containing 3 or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms as long as all other BMR program provisions are followed.

20.

Unpaid Code Enforcement Citations - 2019 Proposed Assessment

Approve the list of proposed assessments for unpaid Code Enforcement Citations, and direct staff to forward the list to the San Mateo County Controller’s Office to be included in the current year property tax roll.

21.

Automated Traffic Enforcement Program – Agreement Termination

Adopt a Resolution to terminate the agreement with Redflex Traffic Systems, Inc. for the automated traffic enforcement program and terminate the agreement with the City of Millbrae for the provision of automated photo enforcement services.

22.

Wildfire Liability for Public Drinking Water Suppliers - Legislative Committee Recommendation

Approve the Legislative Committee's recommendation to authorize the Mayor to sign, on behalf of the City Council, the letter from CalWater to oppose drinking water suppliers from being held liable for damages from wildfires that they did not start.

23.

Letter to Peninsula Corridor Joint Powers Board Regarding Location of a Set-Out Track

Approve a letter to be sent by the City Council to the Peninsula Corridor Joint Powers Board (PCJPB) requesting reconsideration of the decision to locate a set-out track in the Hayward Park neighborhood.

PUBLIC COMMENT

Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
24.

Parking In-Lieu Fee - Update

Adopt a Resolution to increase the parking in-lieu fee and update the City's 2019-20 fee schedule.

NEW BUSINESS
 
OLD BUSINESS
 
26.

25th Avenue Grade Separation - Project Update

Receive an update from Caltrain staff on the 25th Avenue Grade Separation Project

27.

Commitment to Retain Existing Measure P Building Intensity, Density, and Height

Adopt a Resolution to affirm City Council's commitment to retaining existing Measure P provisions in the adopted 2030 General Plan until the 2040 General Plan Update process is completed.

28.

Letter of Opposition to Housing-Related Bills in the State Legislature

Authorize the Mayor to send letters, one to the Assembly and one to the Senate, opposing various housing-related bills.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 
ADJOURNMENT
 

Adjourn in memory of retired Fire Captain John Devlin and retired Custodian Phil Everett, Parks and Recreation Department.


------------------------------------------------------------------------------------------------------------------------------------------
Agendas are posted on the City's website on the Friday preceding each Council Meeting. Background material can be viewed at City Hall or on the City's website www.cityofsanmateo.org. Any supplemental material distributed to the Council after the posting of the agenda will be available for review in the City Clerk's Office.

City Council meetings are broadcast live at 7:00 p.m. on Cable Channel 27 for Comcast, Channel 26 for Astound, and Channel 99 for AT&T customers. For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk's Office at (650) 522-7040 or polds@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.