City Council Meeting Minutes - Approval

Approve the special and regular minutes of the City Council meetings of October 21 and November 4, and the special minutes of the City Council meeting of October 29.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Senior Advisory Commission - Ordinance Adoption

Adopt an Ordinance to amend San Mateo Municipal Code Chapter 2.29 "Senior Citizens Commission" to change its name to "Senior Advisory Commission" and make other miscellaneous revisions.

CEQA: This Ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Legislative Management Software — Agreement

Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Granicus, LLC for legislative management software solutions for $144,839.06; authorize a contingency reserve of $14,483.91, for a total amount not-to-exceed $159,322.97 over three years; and authorize the City Clerk to execute the agreement in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

General Municipal Election November 5, 2024 - Certification of Results

Adopt a Resolution to declare the results of the General Municipal Election held on November 5, 2024, as presented in the Certificate and Statement of Results of Vote Cast for the City of San Mateo.

CEQA: This resolution of adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

San Mateo County Gun Relinquishment Task Force — Amendment

Approve an Amendment to the agreement with the County of San Mateo to maintain the assignment of one Police Officer to the Gun Relinquishment Task Force by extending the term for two years through November 20, 2026 and increasing the amount reimbursable to the City by $600,000 for a new total amount of $1,300,000; and ratify the execution of the agreement.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

California Department of Justice Tobacco Grant– Grant Acceptance, Appropriation, and Backfill Officer Assignment

Adopt a Resolution to accept grant funds in the amount of $651,800 from the State of California Department of Justice, Tobacco Grant Program; appropriate $102,600 of the grant funds to the Police Departments 2024-25 Budget; authorize the Chief of Police to execute the Memorandum of Understanding with the California Department of Justice and all other necessary grant documents; authorize the addition of 1.00 Full-Time Equivalent Police Officer position for the three-year duration of the grant period; and amend the adopted fiscal year 2024-25 budget.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

San Mateo Building Decarbonization Strategy — Agreement Amendment

Adopt a Resolution appropriating $10,000 in funding and approve Amendment No. 1 to the agreement with Rincon Consultants, Inc. for a term extension and to increase compensation by an amount of $10,000 for a new agreement total of $125,600; and authorize the City Manager to execute the amendment.

CEQA: This administrative activity is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Peninsula Clean Energy (PCE) Member Agency Grant — Agreement

Adopt a Resolution to accept grant funds in the amount of $1,406,718 from Peninsula Clean Energy (PCE) for the implementation of clean energy projects and to appropriate the grant funds to the applicable capital improvement program projects and various operating funds; approve the PCE Member Agency Grant Agreement; and authorize the City Manager to execute all required documentation to receive the funds.

CEQA: Adoption of a resolution to accept grant funds, approval of a grant agreement, and the appropriation of grant funds to partially fund the EV Charging Infrastructure, Marina Library Electrification, and High Voltage Streetlight Conversion projects are exempt from CEQA as “existing facilities.”

Peninsula Clean Energy Solar and Storage on Public Buildings Program - Updated Power Purchase Agreement

Approve an agreement with Peninsula Clean Energy (PCE) for a Power Purchase Agreement (PPA) to procure, install, operate, and maintain a solar photovoltaic system at the Beresford Park parking lot; and authorize the City Manager to execute the agreement in substantially the form presented and to execute any amendments necessary to implement the solar photovoltaic system.

CEQA: The installation of solar carports on an existing parking lot is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Metropolitan Transportation Commission Housing Incentive Pool Grants – Resolutions

Adopt a resolution to file an application with the Metropolitan Transportation Commission for Housing Incentive Pool Grants and adopt a resolution to comply with State Housing Laws.

CEQA: The adoption of both resolutions is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) As stated in the resolution authorizing the filing of an application with MTC, the projects identified for funding remain subject to environmental clearance, which will occur at the time of formal project approval.

Serra Yellow Cab, Inc. Agreement — Amendment No. 2

Approve a Resolution for the appropriation of Amendment No. 2 to the agreement with Serra Yellow Cab, Inc. in the amount of $150,000, resulting in a new contract total of $300,000 for the Senior Get Around Transportation Program for Fiscal Year (FY) 24-25; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented.

CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Edgewater Isle Master Association, Inc. Recreational Vehicle Storage Real Property Lease Agreement Extension – Amendment No. 4

Approve Amendment No. 4 to the agreement for Lease of Real Property for recreational vehicle storage with Edgewater Isle Master Association, Inc. to extend the agreement an additional ten years, from January 1, 2025, to December 31, 2034, update to the rental rate to account for annual adjustments for CPI, update contact information, and add a required temporary vacation provision for the property to accommodate the City’s needed use of the property for City projects; and authorize the City Manager to execute Amendment No. 4 in substantially the form presented.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Axon Master Services and Purchasing Agreement — Approval

Approve a Master Services and Purchasing agreement with Axon Enterprise, Inc., for hardware, software and services for the Police Department for a five year term with an automatic renewal clause for an additional five year term in the cumulative amount of $7,350,052.13; authorize the Chief of Police to execute the agreement in substantially the form presented; approve a contingency reserve of $100,000 and authorize the Chief of Police to issue change orders within that reserve of up to $50,000 cumulatively; authorize the City Manager to issue change orders within that reserve in excess of $50,000 but not to exceed $100,000 cumulatively; and adopt a resolution to authorize the use of an alternative purchasing procedure in accordance with Municipal Code Section 3.60.070(h)(3).

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065.)

Fashion Island Boulevard/19th Avenue Class IV Bike Way Complete Streets - Appropriation and Memorandum of Understanding

Adopt a Resolution to appropriate $200,000 from the City’s Measure A funds to the US 101/92 Multi-Modal (Fashion Island Class IV Bike Lane) Project in the Capital Projects Fund; approve a Memorandum of Understanding (MOU) with San Mateo County Transportation Authority (SMCTA) for the Fashion Island Boulevard/19th Avenue Class IV Bikeway Complete Streets Project (Project) memorializing SMCTA as the implementation agency with a total contribution of $1,586,364, and the City as the Sponsor with contributing funds in the amount of $438,636 and delivering the environmental and design phase of the Project; and authorize the City Manager to execute the MOU in substantially the form presented.

CEQA: The appropriation of funds to the Project and approval of the MOU is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, the Project will be reviewed for environmental clearance, which will occur during the PE/environmental and design phase.

Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) Program – Grant Acceptance

Adopt a Resolution accepting grant funding in the amount of $155,720 from the Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG) Program for the installation of electric vehicle charging infrastructure for City fleet and appropriating $155,720 to the Green Fleet Charging Infrastructure Project; approve the EECBG Program Special Terms and Conditions; and authorize the City Manager to execute required documentation to receive the grant funds.

CEQA: Adoption of a Resolution to accept grant funds and to authorize the appropriation of grant funds, and approval of special terms and conditions to receive the grant funds, is not a project subject to CEQA, because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2000 S. Delaware Street Affordable Housing Project – Loan Documents, Regulatory Agreement, Ground Lease and Supplemental Appropriation

Adopt a Resolution appropriating $500,000 from the General Fund Housing Set-Aside to provide a loan to MP 2000 Delaware, LLC in the amount of $500,000 for the 2000 S. Delaware Street affordable housing project; approve an Amended and Restated Ground Lease and Regulatory Agreement restricting the units at 2000 South Delaware to households at specified income levels, and approve a Loan Agreement, a Deed of Trust, and a Promissory Note; and authorize the City Manager to execute all documents and make any appropriate changes that do not differ from the Term Sheet.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that approval of loan documents, a regulatory agreement, a ground lease and a supplemental appropriation related to an existing residential building will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Afterschool Enrichment Services for School Year 2024-2025 — Agreement Amendment No. 1

To approve Amendment No. 1 to the agreement with San Mateo Union High School District for afterschool enrichment services for Empowerment Through Action (ETA) Program in an amount of $17,000 for a new total not to exceed amount of $48,000 and authorize Parks and Recreation Director to execute the agreement in substantially the form presented.

CEQA: This agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Adopt a resolution authorizing an appropriation of $200,000 from the City’s Measure A funds, and budget transfers of $65,000 from the Traffic Signal Video Detection Replacement Project and $35,000 from the Bike San Mateo Program Project to the Community Development Block Grant Projects project budget in the Capital Project Fund; approve an agreement with Liffey Electric, Inc. for construction of the 3rd Avenue and South Norfolk Street Intersection Modification Project in the amount of $1,298,745; establish a contingency reserve in the amount of $200,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

CEQA: This Project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Wireless Communication Facilities in the Public Right of Way Update — Ordinance Adoption

Adopt an Ordinance to amend San Mateo Municipal Code (SMMC) Chapter 17.10 "Wireless Communications Facilities in the Public Right-Of-Way".

CEQA: This Ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, small cell facilities are categorically exempt from CEQA as they ether are (1) minor alterations of existing facilities, (2) replacements of existing structures where the new structure will be located in the same site and have substantially the same purpose, or (3) construction and location of new small facilities or structures. (CEQA Guidelines Section 15301, 15302, 15303.

New Beginnings Supportive Housing Project at 831 Monte Diablo Avenue — Agreement

Authorize the City Manager to execute a Regulatory Agreement, Loan Agreement, Deed of Trust, and Promissory Note with Saint James Community Development Corporation for the New Beginnings Supportive Housing Project and to make any appropriate changes that do not differ from the terms previously approved by the City Council.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Police, Human Resources and Parks and Recreation Departments Classification Updates and Police Officers Association and Management Association Letters of Understanding - Approval

Adopt a Resolution to approve: 1) reallocation of two vacant Dispatcher positions to two Senior Dispatcher positions in the Police Department, 2) job specification updates for the classification of Senior Dispatcher, 3) Letters of Understanding to provide a training premium for Dispatchers assigned as Lead Trainers, to acknowledge Dispatch Supervisors’ status change from exempt to non-exempt, and to increase the compensation for the Police Technical Services Administrator’s for covering a dispatch shift, 4) job specification and salary range for the new flexibly-staffed classification Human Resources Information Systems Analyst I-II, 5) elimination of 1.00 vacant Lead Teacher position in Parks and Recreation to increase two .75 Lead Teacher positions to two 1.00 FTE positions, 6) reallocation of a vacant Administrative Assistant to Administrative Technician, and 7) reallocation of a Senior Accounting Assistant to an Administrative Technician in the Parks and Recreation Department.

CEQA: These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)

Central Park Phase 1 Playground Improvements Project - Agreement Amendment No. 2

Approve Amendment No. 2 to the agreement with RRM Design Group (RRM) for additional scope of services for the Central Park Phase 1 Playground Improvements Project in the amount of $24,140, bringing the total agreement amount to $644,379; authorize a contingency fund in the amount of $10,000 for a contract total of $654,379; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented and issue subsequent amendments to the agreement within the contingency.

CEQA: This Agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Receipt and Use of Development Impact Fees, In-Lieu Fees, and Wastewater Capacity Charges – Annual Report

Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees, in-lieu fees, and wastewater capacity charges for the year ended June 30, 2024.

CEQA: This report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

San Mateo Police Sergeants’ Association - Memorandum of Understanding Changes

Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Police Sergeants’ Association for a term through January 3, 2027

CEQA: This amended Tentative Agreement amendment is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

King and Joinville Pools — Budget Appropriation

Adopt a Resolution to authorize a supplemental budget appropriation in the amount of $900,000 from the unassigned fund balance from the General Fund to the Capital Project Fund to address immediate- and long-term improvements and upgrades at the Joinville and Martin Luther King Jr. pool facilities.

CEQA: This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

Commendatory Resolution - Recognizing Lisa Diaz Nash for her term as Mayor

Recognition of Outgoing Council Members

A) Adopt Commendatory Resolution for Council Member Amourence Lee for her five years of service as a
Council Member and as Mayor in 2023.
B) Adopt Commendatory Resolution for Council Member Rich Hedges for his two years of service as a
Council Member.

Oath of Office for Newly Elected Council Members

Administer the oath of office to each newly elected Council Member:

A) Nicole Fernandez
B) Danielle Cwirko – Godycki

City Council Reorganization

Nominations and selection of the Mayor and Deputy followed by the drawing of lots to establish the rotation from the newly elected for the future and then installation of officers.