Code Enforcement Officer Appreciation Week – Proclamation

Domestic Violence Awareness Month – Proclamation

City Council Meeting Minutes – Approval

Approve the special and regular minutes of the City Council meetings of August 19, September 3, September 16, and October 7.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Legal Advertising Services – Bid Rejection

Reject all proposals received for the City's Legal Advertising Services.

CEQA: This bid rejection is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Park and Recreation Commission Youth Commissioner – Reappointment

Reappoint Thomas Jacob Jelniker as a Youth Commissioner to the Park and Recreation Commission for one additional one-year term, expiring November 6, 2025.

CEQA: This reappointment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Solid Waste Rate Setting Consultant - Agreement

Approve an agreement with HF&H Consultants, LLC for solid waste rate setting consultant services through March 31, 2028, in an amount not to exceed $217,646, with up to three optional one-year extensions in the amount of $64,018 each, and each subject to an annual inflationary adjustment capped at 5% based on the change in the CPI-U (San Francisco) published by the Bureau of Labor Statistics, for a total potential agreement amount not to exceed $409,700 plus CPI-U increases; and authorize the Director of Public Works to execute the agreement in substantially the form presented and issue amendments for no-cost time extensions.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that approving an agreement for solid waste rate setting consultant services will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Citywide Facilities Condition Assessments – Amendment

Approve Amendment No. 1 to the agreement with ELS Architecture & Urban Design for professional services to perform Citywide Facilities Condition Assessments Tasks 2, 3, and 4 in the amount of $556,433.75, for a new agreement total of $607,500; and authorize the Public Works Director to execute the amendment in substantially the form presented.

CEQA: Approval of this amendment is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that a conditions assessment of City facilities will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Office of Traffic Safety - Appropriation and Grant Spending Plan

Adopt a Resolution to approve a grant spending plan and appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $200,000 and authorize the Chief of Police to accept and execute the agreement in substantially the form presented and expend the funds.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Community Wellness and Crisis Response Team Mental Health Partnership Services – Agreement

Approve an agreement with the County of San Mateo for the provision of the Community Wellness and Crisis Response Team Program in FY24/25 in the estimated amount of $79,100; approve a change order in the amount of $35,267.46 to cover the final costs for CWCRT services rendered in FY23/24; authorize the Chief of Police to issue change orders of up to $50,000 cumulatively and the City Manager to issue change orders in excess of $50,000 but not to exceed $100,000 cumulatively; and authorize the Chief of Police to execute the agreement in substantially the form presented.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Congregate Nutrition Program — Interagency Agreement

Approve an interagency agreement with the County of San Mateo for Fiscal Year 2024-2025 to partially fund a congregate nutrition program through the Older Americans Act up to $47,686; and authorize the Director of Parks and Recreation to execute the agreement.

CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Lifeline Grant Cycle 7 — Interagency Memorandum of Understanding

Adopt a Resolution to approve an interagency Memorandum of Understanding (MOU) between the San Mateo County Transit District ("DISTRICT") and the City of San Mateo ("RECIPIENT") for the funding of the Get Around! Senior Transportation Program and authorize the acceptance of $314,000 in grant funds to support the program for Fiscal Year 2024-2025; and authorize the Director of Parks and Recreation to execute the MOU.

CEQA: This Memorandum of Understanding (MOU) is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Wastewater Treatment Plant On-Call Consulting Services – Amendment

Approve Amendment No. 1 to the professional consultant services agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant On-Call Consulting Services, increasing the agreement by $450,000 for a new total agreement amount of $850,000 and authorize the Public Works Director to execute the amendment in substantially the form presented and to amend the agreement within the budget amount.

CEQA: The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since entering on-call professional services agreements is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).

Parks and Recreation Department Field Mowers - Purchase Contract

Adopt a Resolution to approve an alternative purchasing procedure and approve a purchase contract with Turf Star, Inc., for the purchase of one (1) Toro Z Master Revolution 5-foot Wide Mower and one (1) Toro Groundsmaster 4700D 12-foot Wide Area Mower in a total amount not to exceed $182,782.62; establish a contingency reserve in the amount of $30,000.00; and authorize the Public Works Director to execute the purchase contract in substantially the form presented and issue change orders within the contingency amount.

CEQA: Approval of this purchase contract is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of these two field mowers may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Personal Computer Replacements — Purchase

Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of 93 personal computers in an amount not-to-exceed $120,342.82; establish a contingency reserve in the amount of $18,051.42, for a total amount of $138,394.24; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.

CEQA: This Council action is exempt from CEQA, because it can be seen with certainty that there is no possibility the purchase of personal replacement computers may have a significant effect on the environment. (CEQA Guidelines Section15061(b)(3).))

Clean Water Program — Program Management Amendment

Approve Amendment No. 10 to the agreement with CH2M Hill Engineers, Inc. to authorize scope and funding for program management services for the Clean Water Program; authorize payment in an amount not to exceed $7,945,378; establish a contingency amount of $2,520,000; and authorize the Public Works Director to execute this amendment in substantially the form presented and execute task amendments within the contingency amount.

CEQA: Council approval of the amendment to the Agreement between the City and CH2M is exempt from CEQA review because entering into a professional services agreement amendment for continued program management can be seen with certainty that there is no possibility that the amendment may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).)

Unmanned Aerial Systems Program – Amendment

Approve Amendment No. 3 to the master services and purchasing agreement with Axon Enterprise, Inc., to provide additional equipment and software for the unmanned aerial systems program for a five-year term in the amount of $83,348.90, for a new cumulative agreement total of $1,759,352.53; authorize the Chief of Police to issue change orders of up to $50,000 cumulatively, and the City Manager to issue change orders in excess of $50,000 but not to exceed $100,000 cumulatively; and authorize the Chief of Police to execute the agreement in substantially the form presented.

CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Payment of Capital Costs of Clean Water Program Projects – Interim Agreement

Adopt a Resolution to approve an Interim Agreement with the Crystal Springs County Sanitation District and the County of San Mateo for the Payment of Capital Costs of Clean Water Program Projects that establishes 30-year amortized payment schedules for the District and County in the amount of $206,568.49 and $17,591.53 per quarter, respectively and authorize the City Manager to execute the Interim Agreement in substantially the form presented and amend the payment schedule, as specified.

CEQA: In accordance with CEQA Guidelines section 15080 through 15093, the City prepared an Environmental Impact Report (EIR) for the Underground Flow Equalization Project (SCH No. 2018092013) and on October 21, 2019, Council certified the Final EIR and adopted the requisite findings, statement of overriding considerations, and mitigation monitoring and reporting program.

Child Care Facilities Fund Loan for Improvements at 847-849 N. San Mateo Drive – Agreement

Adopt a Resolution to approve a Child Care Facilities Fund loan of $1,143,800 to Mi Second Casa Spanish Immersion Preschools, Inc. for tenant improvements at 847-849 N. San Mateo Dr. to establish a new childcare facility and authorize the City Manager to execute the loan agreement, promissory note, short form deed of trust and agreement containing covenants affecting real property and all related documents in such a manner that does not substantially change the loan terms.

CEQA: This loan agreement and related childcare facility improvements are categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

Peninsula Clean Energy Solar and Storage on Public Buildings Program — Power Purchase Agreement

Approve an agreement with Peninsula Clean Energy (PCE) for a Power Purchase Agreement (PPA) to procure, install, operate, and maintain a solar photovoltaic system at the Beresford Park parking lot; and authorize the City Manager to execute the agreement in substantially the form presented and to execute any amendments necessary to implement the solar photovoltaic system.

CEQA: This agreement is exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Climate Action Plan – Annual Progress Report

Receive a progress report on the implementation of the City's Climate Action Plan.

CEQA: This informational report is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)