Meeting
CITY OF SAN MATEO
City Council Regular Meeting
August 16, 2021
7:00 PM




 
COUNCIL MEMBERS
Eric Rodriguez, Mayor
Rick Bonilla, Deputy Mayor
 Joe Goethals
Amourence Lee
Diane Papan
AGENDA

DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO
AUTHORIZATION FROM GOVERNOR NEWSOM’S EXECUTIVE ORDERS – 
CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS DESCRIBED AT THE END OF THE AGENDA.


To join via Zoom – click here: August 16, 2021 Zoom Meeting
To join via telephone:  (408) 638-0968     
Conference ID:  867 8908 0264   Passcode: 040345

 

 

CALL TO ORDER
Pledge of Allegiance
Roll Call
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
1.

City Council Meeting Minutes – Approval

Approve the minutes of the City Council Special and Regular meetings of June 21, 2021 and the special meeting July 6, 2021.

2.

Emergency Ordinance – Suspension of Minimum Parking Requirements and Enforcement of Zoning Regulations for Outdoor Business Operations

Adopt an Emergency Ordinance to extend the temporary suspension of minimum parking requirements on private parking lots and enforcement of zoning regulations for outdoor business operations for commercial uses in private shopping centers to continue allowing schools, childcare facilities and other educational uses to operate outdoors during the COVID-19 public health emergency.

3.

League of California Cities Annual Conference - Voting Delegate Designation

Designate Council Member Rick Bonilla as the City's Voting Delegate and Council Member Diane Papan as the alternate for the 2021 League of California Cities Annual Conference.

4.

Central Park Master Plan Project - Fallen Heroes Memorial – Appropriation Correction

Adopt a Resolution to correct a previous $50,000 appropriation for the Fallen Heroes Memorial from the General Fund to the Central Park Master Plan (Project #610027) - Fallen Heroes Memorial phase.

 

5.

Gann Appropriations Limit – Restate Limit for Fiscal Year 2021-22

Adopt a Resolution to restate the Gann appropriations limit for fiscal year 2021-22.

6.

25th Avenue Grade Separation Memorandum of Understanding – Amendment

Approve Amendment No. 3 to the Memorandum of Understanding with Peninsula Corridor Joint Powers Board and San Mateo County Transportation Authority memorializing increased construction work and costs required for the 25th Avenue Grade Separation project in the amount of $2.1 million and $23.8 million for the City and the San Mateo County Transportation Authority, respectively, and authorize the City Manager to execute the amendment in substantially the form presented.

7.

Hillsdale Caltrain Station Bicycle Access Gap Closure Project – Appropriation

Adopt a Resolution to appropriate $153,000 in Measures A and W grant funding and transfer $17,000 of the City’s Measure A Local Streets and Transportation Funds to the Hillsdale Caltrain Station Bicycle Access Gap Closure Project.

8.

Storm System Activities Funding Analysis – Amendment

Approve Amendment No. 2 to the agreement with SCI Consulting Group for professional services for Storm System Activities Funding Analysis in an amount not to exceed $145,552 for a new agreement total of $205,949; establish a contingency of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

9.

Citywide Street Reconstruction Design Services – Amendment

Approve Amendment No. 7 to the agreement with Wilsey Ham, Inc. for professional engineering services for citywide street reconstruction 2018-19 Phase 1 design services in the amount of $69,000 for a new agreement total of $617,163, and authorize the Public Works Director to execute the amendment in substantially the form presented.

10.

Citywide Street Rehabilitation Package 1-C Project (Phase 2) – Agreement

Approve an agreement with Andreini Brothers Inc. for the Citywide Street Rehabilitation Package 1-C Project (Phase 2) in the amount of $1,859,555; establish a contingency reserve in the amount of $190,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.

11.

Caltrans Disadvantaged Business Enterprise Implementation Agreement – Agreement

Adopt a Resolution to approve the Caltrans Disadvantaged Business Enterprise Implementation Agreement and authorize the Public Works Director to execute the agreement in substantially the form presented.

12.

Solid Waste – Update and Rate Notification

Authorize staff to mail a notice to all property taxpayers proposing a not-to-exceed increase in solid waste, recycling, and compost collection rate for 2022.

13.

Underground Flow Equalization System – Contract Change Order

Approve Contract Change Order No. 4 to the construction services contract with Anderson Pacific Engineering Construction, Inc. for the Underground Flow Equalization System project in an amount not-to-exceed $3,877,875; authorize an addition to the project’s contingency fund in an amount not-to-exceed $400,000; and authorize the Public Works Director to execute the change orders and issue task amendments within the contingency amount.

 

14.

Wastewater Treatment Plant Centrifuges – Contract

Adopt a Resolution to approve an alternative purchasing method and approve a contract with GEA Mechanical Equipment US, Inc. to repair and maintain centrifuges at the Wastewater Treatment Plant and provide spare parts services in the amount of $154,100, and authorize the Public Works Director to execute the contract in substantially the form presented.

15.

Wastewater Treatment Plant Supervisory Control and Data Acquisition Monitoring and Upgrade Project – Agreement

Adopt a Resolution to approve an alternative purchasing procedure authorizing the contract award without seeking competitive bids and approve an agreement with Technology Management Professionals dba TMPros, LLC for monitoring, upgrading, and maintaining the Supervisory Control and Data Acquisition system at the wastewater treatment plant in the amount of $126,752, and authorize the Public Works Director to execute the agreement in substantially the form presented.

16.

Wastewater Treatment Plant Supervisory Control and Data Acquisition Maintenance – Contract Change Order

Approve a contract change order to Tesco Controls, Inc. for wastewater treatment plant Supervisory Control and Data Acquisition system maintenance in the amount of $37,925.24 for a revised total contract amount of $133,925.24, and authorize the Public Works Director to execute the contract change order in substantially the form presented.

17.

Basins 2 and 3 Collection System Improvements – Amendment

Approve Amendment No. 11 to the professional design services agreement with Stantec Consulting Services, Inc. for the Basins 2 and 3 Collection System Improvements project in an amount not to exceed $1,340,592 for a total agreement amount of $16,940,578, and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.

18.

Train Quiet Zone Project Federal Grant Funding – Appropriation

Adopt a Resolution to appropriate $10,477.52 of federal grant funding to the Train Quiet Zone project.

19.

360 1st Avenue – Lease

Approve a one-year lease at 360 1st Avenue in the Main Street Garage with Dylan Siddiqui dba A+ Mailboxes & More for a term beginning September 1, 2021 and an initial base rent of $1,201.04 monthly, and authorize the City Manager to execute the lease in substantially the form presented.

20.

Department of Emergency Management – Second Revised and Restated Joint Powers Agreement

Approve the Second Revised and Restated Joint Exercise of Powers Agreement between the cities and the County of San Mateo for the San Mateo County Operational Area Emergency Services Organization and authorize its execution by the City Manager.

21.

Library Materials – Agreement

Approve an agreement with Baker & Taylor to be the primary vendor to provide library materials including books, audiobooks, DVDs, CDs and customized collection development services in the amount of $500,000 over a 3-year term with conditions to extend another additional 3 years, and authorize the City Manager to execute the agreement in substantially the form presented.

22.

San Mateo County Gun Buyback Program – Participation

Adopt a Resolution to approve participation in the 2021 San Mateo County Gun Buyback Program in the amount of $5,000.

23.

In-Car Video Recording System and Interview Room Equipment – Agreement

Adopt a Resolution to use an alternative purchasing method to approve an agreement with Axon Enterprise, Inc., for a bundle contract for an in-car video recording system and investigations interview room equipment in the total amount of $549,943.90 for a five-year term, and authorize the Chief of Police to execute the agreement in substantially the form presented.

24.

Borel Park Development Project – Bid Rejection

Adopt a Resolution to reject all bids for the Borel Park Development Project Construction and authorize the City Manager or designee to negotiate a contract with Andreini Bros Inc., the lowest bidder to have submitted a complete and accurate bid package.

25.

Poplar Creek Irrigation Well Drilling Project – Bid Rejection

Adopt a Resolution to reject all bids for the Poplar Creek Irrigation Well Drilling Project and authorize staff to re-bid the drilling and casing work.

26.

Merit Employees Salary Schedules - Approval

Adopt a Resolution to authorize and approve the City of San Mateo merit employee current pay rates and ranges (salary schedule).

27.

Merit Employees COVID-19 Recognition Pay

Adopt a Resolution to appropriate $879,314 from the available fund balance in various operating funds to provide $2,000 per merit employee who worked between March 17, 2020 and May 30, 2020 in recognition and appreciation for their efforts during the initial COVID-19 Emergency Shelter in Place Order.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
 

OLD BUSINESS

29.

Baywood High Voltage Project – Fixture Recommendation

Confirm staff recommendation for the use of post top streetlight fixtures to complete the Baywood High Voltage Streetlight Conversion project.

30.

COVID-19 Update

Receive an update on operational impacts and other City efforts related to COVID-19, confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency, and confirm the need for a continued local declaration of emergency.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

ADJOURNMENT

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AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on
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For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.


WATCHING A MEETING ON A COMPUTER: There are three ways to stream.
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2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo
3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream 

PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: clerk@cityofsanmateo.org until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and
you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and
provide your comments.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or clerk@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.