CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
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| 1. |
City Council Meeting Minutes – Approval
Approve the minutes of the City Council Special and Regular meetings of June 21, 2021 and the special meeting July 6, 2021.
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| 2. |
Emergency Ordinance – Suspension of Minimum Parking Requirements and Enforcement of Zoning Regulations for Outdoor Business Operations
Adopt an Emergency Ordinance to extend the temporary suspension of minimum parking requirements on private parking lots and enforcement of zoning regulations for outdoor business operations for commercial uses in private shopping centers to continue allowing schools, childcare facilities and other educational uses to operate outdoors during the COVID-19 public health emergency.
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| 3. |
League of California Cities Annual Conference - Voting Delegate Designation
Designate Council Member Rick Bonilla as the City's Voting Delegate and Council Member Diane Papan as the alternate for the 2021 League of California Cities Annual Conference.
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| 4. |
Central Park Master Plan Project - Fallen Heroes Memorial – Appropriation Correction
Adopt a Resolution to correct a previous $50,000 appropriation for the Fallen Heroes Memorial from the General Fund to the Central Park Master Plan (Project #610027) - Fallen Heroes Memorial phase.
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| 5. |
Gann Appropriations Limit – Restate Limit for Fiscal Year 2021-22
Adopt a Resolution to restate the Gann appropriations limit for fiscal year 2021-22.
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| 6. |
25th Avenue Grade Separation Memorandum of Understanding – Amendment
Approve Amendment No. 3 to the Memorandum of Understanding with Peninsula Corridor Joint Powers Board and San Mateo County Transportation Authority memorializing increased construction work and costs required for the 25th Avenue Grade Separation project in the amount of $2.1 million and $23.8 million for the City and the San Mateo County Transportation Authority, respectively, and authorize the City Manager to execute the amendment in substantially the form presented.
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| 7. |
Hillsdale Caltrain Station Bicycle Access Gap Closure Project – Appropriation
Adopt a Resolution to appropriate $153,000 in Measures A and W grant funding and transfer $17,000 of the City’s Measure A Local Streets and Transportation Funds to the Hillsdale Caltrain Station Bicycle Access Gap Closure Project.
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| 8. |
Storm System Activities Funding Analysis – Amendment
Approve Amendment No. 2 to the agreement with SCI Consulting Group for professional services for Storm System Activities Funding Analysis in an amount not to exceed $145,552 for a new agreement total of $205,949; establish a contingency of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
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| 9. |
Citywide Street Reconstruction Design Services – Amendment
Approve Amendment No. 7 to the agreement with Wilsey Ham, Inc. for professional engineering services for citywide street reconstruction 2018-19 Phase 1 design services in the amount of $69,000 for a new agreement total of $617,163, and authorize the Public Works Director to execute the amendment in substantially the form presented.
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| 10. |
Citywide Street Rehabilitation Package 1-C Project (Phase 2) – Agreement
Approve an agreement with Andreini Brothers Inc. for the Citywide Street Rehabilitation Package 1-C Project (Phase 2) in the amount of $1,859,555; establish a contingency reserve in the amount of $190,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
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| 11. |
Caltrans Disadvantaged Business Enterprise Implementation Agreement – Agreement
Adopt a Resolution to approve the Caltrans Disadvantaged Business Enterprise Implementation Agreement and authorize the Public Works Director to execute the agreement in substantially the form presented.
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| 12. |
Solid Waste – Update and Rate Notification
Authorize staff to mail a notice to all property taxpayers proposing a not-to-exceed increase in solid waste, recycling, and compost collection rate for 2022.
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| 13. |
Underground Flow Equalization System – Contract Change Order
Approve Contract Change Order No. 4 to the construction services contract with Anderson Pacific Engineering Construction, Inc. for the Underground Flow Equalization System project in an amount not-to-exceed $3,877,875; authorize an addition to the project’s contingency fund in an amount not-to-exceed $400,000; and authorize the Public Works Director to execute the change orders and issue task amendments within the contingency amount.
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| 14. |
Wastewater Treatment Plant Centrifuges – Contract
Adopt a Resolution to approve an alternative purchasing method and approve a contract with GEA Mechanical Equipment US, Inc. to repair and maintain centrifuges at the Wastewater Treatment Plant and provide spare parts services in the amount of $154,100, and authorize the Public Works Director to execute the contract in substantially the form presented.
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| 15. |
Wastewater Treatment Plant Supervisory Control and Data Acquisition Monitoring and Upgrade Project – Agreement
Adopt a Resolution to approve an alternative purchasing procedure authorizing the contract award without seeking competitive bids and approve an agreement with Technology Management Professionals dba TMPros, LLC for monitoring, upgrading, and maintaining the Supervisory Control and Data Acquisition system at the wastewater treatment plant in the amount of $126,752, and authorize the Public Works Director to execute the agreement in substantially the form presented.
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| 16. |
Wastewater Treatment Plant Supervisory Control and Data Acquisition Maintenance – Contract Change Order
Approve a contract change order to Tesco Controls, Inc. for wastewater treatment plant Supervisory Control and Data Acquisition system maintenance in the amount of $37,925.24 for a revised total contract amount of $133,925.24, and authorize the Public Works Director to execute the contract change order in substantially the form presented.
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| 17. |
Basins 2 and 3 Collection System Improvements – Amendment
Approve Amendment No. 11 to the professional design services agreement with Stantec Consulting Services, Inc. for the Basins 2 and 3 Collection System Improvements project in an amount not to exceed $1,340,592 for a total agreement amount of $16,940,578, and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.
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| 18. |
Train Quiet Zone Project Federal Grant Funding – Appropriation
Adopt a Resolution to appropriate $10,477.52 of federal grant funding to the Train Quiet Zone project.
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| 19. |
Approve a one-year lease at 360 1st Avenue in the Main Street Garage with Dylan Siddiqui dba A+ Mailboxes & More for a term beginning September 1, 2021 and an initial base rent of $1,201.04 monthly, and authorize the City Manager to execute the lease in substantially the form presented.
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| 20. |
Department of Emergency Management – Second Revised and Restated Joint Powers Agreement
Approve the Second Revised and Restated Joint Exercise of Powers Agreement between the cities and the County of San Mateo for the San Mateo County Operational Area Emergency Services Organization and authorize its execution by the City Manager.
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| 21. |
Library Materials – Agreement
Approve an agreement with Baker & Taylor to be the primary vendor to provide library materials including books, audiobooks, DVDs, CDs and customized collection development services in the amount of $500,000 over a 3-year term with conditions to extend another additional 3 years, and authorize the City Manager to execute the agreement in substantially the form presented.
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| 22. |
San Mateo County Gun Buyback Program – Participation
Adopt a Resolution to approve participation in the 2021 San Mateo County Gun Buyback Program in the amount of $5,000.
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| 23. |
In-Car Video Recording System and Interview Room Equipment – Agreement
Adopt a Resolution to use an alternative purchasing method to approve an agreement with Axon Enterprise, Inc., for a bundle contract for an in-car video recording system and investigations interview room equipment in the total amount of $549,943.90 for a five-year term, and authorize the Chief of Police to execute the agreement in substantially the form presented.
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| 24. |
Borel Park Development Project – Bid Rejection
Adopt a Resolution to reject all bids for the Borel Park Development Project Construction and authorize the City Manager or designee to negotiate a contract with Andreini Bros Inc., the lowest bidder to have submitted a complete and accurate bid package.
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| 25. |
Poplar Creek Irrigation Well Drilling Project – Bid Rejection
Adopt a Resolution to reject all bids for the Poplar Creek Irrigation Well Drilling Project and authorize staff to re-bid the drilling and casing work.
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| 26. |
Merit Employees Salary Schedules - Approval
Adopt a Resolution to authorize and approve the City of San Mateo merit employee current pay rates and ranges (salary schedule).
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| 27. |
Merit Employees COVID-19 Recognition Pay
Adopt a Resolution to appropriate $879,314 from the available fund balance in various operating funds to provide $2,000 per merit employee who worked between March 17, 2020 and May 30, 2020 in recognition and appreciation for their efforts during the initial COVID-19 Emergency Shelter in Place Order.
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