San Mateo’s 130^th Anniversary

Mosquito & Vector Control District – Presentation

National Preparedness Month – Presentation

City Council Meeting Minutes – Approval

Approve the special and regular minutes of the City Council meetings of March 18, June 17, and July 15. Approve the special meeting minutes of June 12 and July 8.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Community Relations Commission Amendment – Ordinance Adoption

Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 2.21 "Community Relations Commission" to incorporate diversity, equity, and inclusion issues or topics into the scope of work of the commission.

CEQA: This ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Youth Commissioners – Ordinance Adoption

Adopt an Ordinance to amend San Mateo Municipal Code Chapter 2.15 “Library Board,” Chapter 2.28 “Sustainability and Infrastructure Commission,” and Chapter 2.29 “Senior Citizens Commission” to provide for Council appointment of two non-voting youth advisory members to each of these entities.

CEQA: This ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Flag Policy – Adoption

Adopt a Resolution to approve the Flag Policy to standardize the display of the Flag of the United States of America, the Flag of the State of California, and non-governmental flags at City facilities and authorize the City Manager to make non-substantive changes as needed.

CEQA: This policy is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Construction Special Inspection Services for the Clean Water Program – Amendment

Approve Amendment No. 4 to the professional services agreement with Signet Testing Laboratories, Inc. (Signet) for as-needed construction special inspection services for various Clean Water Program projects; increase the compensation for the agreement by an additional $150,000, for a total revised agreement amount of $2,550,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue project specific task orders under the agreement.

CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addendum.

Police Department Parking Surface Improvements – Construction Contract

Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. in the amount of $359,148.55 for Police Department Parking Surface Improvements project; establish a contingency reserve in the amount of $36,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Central Garage Parking Surface Improvements – Construction Contract

Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. in the amount of $277,823.35 for the Central Garage Parking Surface Improvements; establish a contingency reserve in the amount of $20,000 and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Telephone System Replacement – Agreement

Adopt a Resolution to approve an alternative purchasing procedure and approve an Agreement with CDW Government, LLC (CDWG) for a term of five years, for the purchase of telephone equipment, services and software subscription in an amount not-to-exceed $517,633; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.

CEQA: Approval of this agreement is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of telephone equipment, services and an associated software subscription will have a significant effect on the environment. (CEQA Guidelines Sectoin 15061(b)(3).)

385 1st Avenue Lease – Amendment

Approve a lease amendment with Next Level Sports until January 31, 2025, for the City-owned space at 385 1st Avenue in the south building of the Transit Center and authorize the City Manager to execute the lease in substantially the form presented.

CEQA: This lease amendment is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

Human Resources Department - Classification Updates

Adopt a Resolution to approve the 1) new classification of Human Resources Manager, 2) the job specification and salary range for the classification of Human Resources Manager, and 3) the reallocation of the Senior Human Resources Analyst position to a Human Resources Manager.

CEQA: These classification updates are exempt from CEQA review because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.))

Marina Lagoon Vegetation and Water Quality Management – Amendment No. 8

Approve Amendment No. 8 to the professional services agreement with Waterworks Industries, Inc. for Aquatic Vegetation Management at the Marina Lagoon in the amount of $238,000, for a new agreement total of $2,094,960; and authorize the Public Works Director to execute Amendment No. 8 in substantially the form presented and issue amendments within the agreement amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

North Shoreview Flood Improvements - Mitigation Planting Maintenance – Amendment

Approve Amendment No. 1 to the Agreement with Confluence Restoration, Inc. for plant maintenance services in an amount not to exceed $87,000, for a new agreement total of $107,000; establish a contingency reserve of $15,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and any future amendments within the contingency amount.

CEQA: Under section 15074 of the CEQA Guidelines, the City Council adopted a negative declaration for this Project on October 19, 2015.

Wet Weather Preparations – Update

Receive an update on the City’s wet weather preparations and storm response activities.

CEQA: This informational update to City Council relating to the City’s wet weather preparations and storm response activities is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)