Meeting
CITY OF SAN MATEO
City Council Regular Meeting
June 7, 2021
7:00 PM




 
COUNCIL MEMBERS
Eric Rodriguez, Mayor
Rick Bonilla, Deputy Mayor
 Joe Goethals
Amourence Lee
Diane Papan
REVISED AGENDA

DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO
AUTHORIZATION FROM GOVERNOR NEWSOM’S EXECUTIVE ORDERS – 
CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS DESCRIBED AT THE END OF THE AGENDA.


To join via Zoom – click here: June 7, 2021 Zoom Meeting
To join via telephone:  (408) 638-0968     
Conference ID: 834 9885 3203      Passcode: 086830

 
CALL TO ORDER
Pledge of Allegiance
Roll Call


CEREMONIAL

1.

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) “Pride Month”

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
2.

City Council Meeting Minutes – Approval

Approve the minutes of the City Council Special and Regular meeting of May 17, 2021.

3.

Ordinance Adoption – Electronic Campaign Statement Filing Requirement Amendment

Adopt an uncodified ordinance to update the existing ordinance requiring electronic filing of campaign statements.

4.

Ordinance Introduction – “Claims for Tax Refunds” Chapter Amendments Including Electronic Claims Filing

Introduce an Ordinance to amend Municipal Code Chapter 3.35 "Claims for Tax Refunds" to provide for other forms of claims and to authorize the electronic filing of claims.

5.

Senior Transportation “Get Around” Program – Agreement

Adopt a Resolution to find that calling for bids is impracticable, unavailing, or impossible and award an agreement to Serra Yellow Cab, Inc. for the Get Around Senior Transportation Project up to the amount of $150,000 for fiscal year 2021-22, with an option for the City to extend for an additional year, and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.

6.

Senior Catered Lunch Services Program – Agreement

Approve an agreement with Corporate Cuisine for senior catered lunch services in the amount of $100,000; establish a contingency of $10,000; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

7.

Landscape Maintenance Services: Medians, Islands, and Right of Ways - Agreement

Approve an agreement with Loral Landscaping, Inc. for landscape maintenance of medians, islands, and right of ways located within the city limits in the amount of $223,600 for fiscal year 2021-22, with the option for three additional one-year extensions; establish a contingency of $17,000; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

8.

Animal Control Services – Agreement

Approve an agreement with the County of San Mateo for continued provision of animal control services for a five-year term commencing July 1, 2021, with an estimated cost of $871,467 for the first year and cost to be recalculated annually for subsequent years, and authorize the City Manager to execute the agreement in substantially the form presented.

9.

Police Department Patrol Vehicles – Purchase and Build-out Contracts

Adopt a Resolution to approve an alternative purchasing process and approve the purchase contract with National Auto Fleet Group for the purchase of nine (9) 2021 Ford Hybrid Police Interceptor Utility vehicles in the amount of $475,534.44 and to adopt the findings for an alternative bidding process and approve an agreement with Priority 1 Public Safety for the purchase and installation of public safety equipment in the amount of $144,336.33; establish a contingency reserve in the amount of $62,000.00; and authorize the Public Works Director to execute the purchase contract and agreement for services in substantially the form presented and issue any change orders as allowed by the agreements and within the contingency amount.

10.

Fiscal Year 2020-21 Budget Appropriation - Police Department

Adopt a Resolution to appropriate $200,000 to the 2020-21 Police Department operating budget, which will be fully offset by reimbursement revenue.

11.

Fiscal Year 2021-22 General Obligation Bond – Tax Rate Levy

Adopt a Resolution to levy the property tax rate of $0.0064 per $100 of assessed value (equates to $6.40 per $100,000 assessed value) for the voter-approved General Obligation Bond annual debt service payment.

12.

Citation Processing Services and Traffic/Moving Citation Equipment Purchase – Agreement

Approve an agreement with Turbo Data Systems, Inc. for citation processing, payment, and adjudication services for a term beginning July 1, 2021 through June 30, 2026; purchase 30 nFORCER-II Scan traffic/moving citation units for a total cost of $102,000 plus $80 per unit per month for support/maintenance/communications fee; and authorize the City Manager to execute the agreement in substantially the form presented.

13.

25th Avenue Grade Separation Project and Delaware Street Relief Sewer Project – Interagency Amendment and Agreements

Approve an Amendment to the Cooperative Agreement, a License Agreement in the amount of $16,500, and a Service Agreement in the estimated amount of $133,049 between the Peninsula Corridor Joint Powers Board, San Mateo County Transit District, and the City of San Mateo; and authorize the Mayor to execute the amendment and agreements in substantially the form presented.

 

14.

Clean Water Program Labor Compliance Consultants – Amendments

Approve amendments to agreements with Silveira Consulting and TSG Enterprises, Inc. DBA The Solis Group for on-call labor compliance services for the Clean Water Program in an amount not to exceed $200,000 each, for a total amount of $400,000; and authorize the Public Works Director to execute the agreements in substantially the form presented.

15.

Sale of City-Owned Real Property Adjacent to Private Property and Abutting the Marina Lagoon

Adopt a Resolution to authorize the sale of real property adjacent to private property on Los Prados Street and Lago Street, finding that the real property transfers serve the public convenience and necessity, and authorize the execution of a grant deed for the City-owned portion of Lot 16, Block 1 of the Los Prados Segundos Subdivision and a grant deed for the City-owned portion of Lot 17, Block 1 of the Los Prados Primeros Subdivision, by the Mayor in substantially the form presented.

16.

Downtown Affordable Housing Site Planning-Related Costs – Fund Appropriation

Adopt a Resolution to appropriate $488,000 from the Construction Services Fund to planning application projects for the Downtown Affordable Housing Sites project, located at 480 East Fourth Avenue known as Kiku Crossing, to cover planning-related costs.

17.

Downtown Parking Equipment Network Hosting and Materials – Agreement

Adopt a Resolution to approve an exception to the City’s competitive bidding requirement and approve an agreement with IPS Group, Inc. for parking equipment network hosting and materials in the amount of $300,000 and authorize the Public Works Director to execute the agreement in substantially the form presented.

18.

Downtown Business Improvement Area – Resolution of Intent for Annual Renewal

Accept the fiscal year 2020-21 Downtown San Mateo Association Annual Report; adopt a Resolution of Intent to Levy the Annual Assessments for the Downtown Business Improvement Area; and set a public hearing for the June 21, 2021 City Council meeting to consider levying the annual assessment.

19.

Below Market Rental Rates, Sales Prices and Unit Community Priorities – 2021 Revisions

Adopt a Resolution to establish 2021 maximum rental rates and sales prices for affordable housing as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing 3 or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms as long as all other BMR program provisions are followed.

20.

Park and Recreation Commission and Community Relations Commission – Appointment Subcommittee Recommendations

At the recommendation of the Appointment Subcommittees: Appoint Sarah Fields to the Park and Recreation Commission for a full four-year term ending June 10, 2025 and appoint Meghan Crowell to the Community Relations Commission for a full four-year term ending June 10, 2025.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
 

 
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
21.

Proposed 2021-22 Budget and 2021-26 Capital Improvement Program

Review the proposed 2021-22 budget and the 2021-26 Capital Improvement Program, and receive public comment prior to the scheduled adoption at the June 21, 2021 City Council meeting.

OLD BUSINESS

22.

Ordinance Introduction – “Short-Term Rentals” Amendment

THIS ITEM WAS CONTINUED FROM COUNCIL MEETING DATE 5/17/21.
Introduce an Ordinance to amend Municipal Code Chapter 5.66 “Short Term Rentals” (STR) to clarify that only properties where the host is not present have an annual limit on the number of days they can be rented, that STR properties do not need to be the owner’s primary residence, and that accessory dwelling units cannot be used for short-term rentals.

23.

COVID-19 Update

Receive update on operational impacts and other City efforts related to COVID-19 and confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency.

NEW BUSINESS

24.

Development Impact Fee Study – Report Review

Review findings of Development Impact Fee Study and provide staff direction related to the structure and amount of development impact fees in fiscal year 2021-22.

25.

Ordinance Introduction – Wireless Telecommunications Facilities in the Public Right of Way

Introduce an Ordinance to amend Chapter 17.10, “Wireless Communication Facilities in the Public Right-of-Way”, to the San Mateo Municipal Code Title 17 “Streets and Sidewalks” and review the proposed Design and Engineering Standards and Application Requirements.

27.

2020 Climate Action Plan – Annual Progress Report

Receive an update on the implementation of the 2020 Climate Action Plan.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

Future discussion topic presented by Council Member Lee 

Consideration of a letter to State Officials requesting an extension of the current residential eviction moratorium through calendar year 2021 as part of the legislation approving the FY 2021/22 State Budget

ADJOURNMENT

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AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on
Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream.
1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo
3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream 

PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: clerk@cityofsanmateo.org until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and
you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and
provide your comments.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or clerk@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.