Kent Trasher, Fire Chief – Commendatory Resolution

HIP Housing Calendar – Recognition

Rethink Waste – Poster Contest Winner

CalHome Housing Rehabilitation Loan Program Administration – Agreement

Approve an agreement with Rebuilding Together Peninsula (RTP) in the amount of $140,000 to provide program administration services for the City’s housing rehabilitation loan program funded by the State of California CalHome grant program.

CEQA: This Agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Wastewater Treatment Plant Digester 2 Cleaning — Agreement

Adopt a Resolution approving an alternative purchasing procedure to award an Agreement to Bristola, LLC for Wastewater Treatment Plant Digester 2 Cleaning services in the amount of $364,100, with a contingency in the amount of $36,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve change orders within the approved contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” in that the cleaning of Digestor 2 consists of the operation, repair, or maintenance of an existing public structure, facility, or mechanical equipment involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Enterprise Resource Planning Software Project – Supplemental Budget Appropriation and Change Orders

Adopt a Resolution to approve a supplemental budget appropriation of $210,172 from unassigned fund balance of the Equipment Replacement Fund to increase the capital budget for the Enterprise Resource Planning Project; approve Change Order No. 8 to the master services agreement with Collaborative Solutions, LLC for ERP implementation services in the amount of $199,922 for a new agreement total of $4,739,292; approve Change Order No. 485765 to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $10,250 for a new agreement total of $187,605; and authorize the City Manager to execute the Change Orders in substantially the form presented.

CEQA: Approval of the change orders for ERP implementation support is not subject to CEQA review under the common sense exemption in it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines Section 15061.) In addition, approval of a supplemental budget appropriation for the Project is not subject to CEQA review in that it consists of a governmental fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).))

Examination of Sales or Transactions and Use Tax Records – Approval

Adopt a Resolution to authorize Hinderlighter de Llamas and Associates to examine sales or transactions and use tax records for all sales and transactions and use taxes.

CEQA: This Resolution to authorize examination of sales or transactions and use tax records is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

New Construction Reach Codes for the 2022 Code Cycle — Ordinance Adoption

Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 23.24 “Energy Code” and Chapter 23.70 “Green Building Code” to require enhanced energy performance for new construction, repeal unenforceable measures of the City’s current reach codes, and make a minor edit to the City’s electric-readiness requirements.

CEQA: This action to adopt reach codes and amend the energy Code and Green Building Code is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

Parks and Recreation — Classification Updates

Adopt a Resolution to approve the revised job specifications for the Landscape Laborer and Landscape Maintenance Worker I/II to reflect a flexible staffed series pursuant to the recent MOU agreement.

CEQA: This classification update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.(CEQA Guidelines Section 15378(b)(4).)

Historic Policy Update Effort Professional Services – Appropriation and Agreement

Review and provide direction on historic preservation policies, including: the adoption of a Resolution to appropriate $328,743 (Option 1) or $394,450 (Option 2) from the Advance Planning Fund to the Historic Policy Update project, with each option corresponding to a different project schedule; and approve an agreement with Rincon Consultants for community outreach and technical support related to historic policy and code amendments; and authorize the City Manager to execute the agreement in substantially the form presented and to revise it as needed based on the selected option.

CEQA: The appropriation of funds and agreement approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.(CEQA Guidelines Section 15378(b)(5).)