April Adams - Commendatory Resolution

Home Maintenance Awards

Breast Cancer Awareness Month - Recognition

City of San Mateo Conflict of Interest Code – 2024 Biennial Update

Adopt a Resolution to update the City of San Mateo’s conflict of interest code to account for the addition, deletion, and modification of positions listed as “designated employees."

CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes to the environment. (CEQA Guidelines Section 15378(b)(5).))

Electronic Document Management System – Agreement

Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Complete Paperless Solutions for the support, maintenance, and consulting services of the Laserfiche document management system for $49,250 per year; authorize an annual contingency of $12,500, for a total amount not to exceed $185,250 over three years; and authorize the City Clerk to execute the agreement in substantially the form presented.

CEQA: This agreement renewal is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project – Grant Application

Adopt a Resolution to approve the submittal of a grant application for $390,720 to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program Grant Funding for the Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project.

CEQA: This resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Peninsula Clean Energy Solar and Storage on Public Buildings Program - Power Purchase Agreement

Approve an agreement with Peninsula Clean Energy (PCE) for a Power Purchase Agreement (PPA) to procure, install, operate and maintain a solar photovoltaic system at the Beresford Park parking lot; and authorize the City Manager to execute the agreement in substantially the form presented and to execute any amendments necessary to implement the solar photovoltaic system.

CEQA: This agreement is exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

42nd and Kingridge Storm Drain Repair - Contract

Approve an agreement with C2R Engineering, Inc. for the 42nd Avenue and Kingridge Drive Storm Drain Repair in the amount of $112,870; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Citywide Small Trash Capture Project – Amendment

Approve Amendment No. 3 to the agreement with Schaaf and Wheeler Consulting Civil Engineers for design professional services in the amount not to exceed $25,180, for a new agreement amount of $140,480; extend the term of the agreement to December 30, 2025; and authorize the Public Works Director to execute the amendment in substantially the form presented and any future amendments within the contingency amount.

CEQA: Approval of Amendment No. 3 is exempt from CEQA as an “existing facility,” since it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
 

Fashion Island Boulevard/19th Avenue Class IV Bikeway Project – Grant Application

Adopt a Resolution to approve the submittal of an application to the San Mateo County Transportation Authority for $2 million in Measures A and W Pedestrian and Bicycle Program Grant Funding for the Fashion Island Boulevard/19th Avenue Class IV Bikeway Project.

CEQA: This City Council action is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that approval of an application submission for grant funding may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Temporary Standby Generator for Dale Avenue Pump Station Upgrade – Change Order

Approve Contract Change Order No. 6 to the Agreement with Herc Rentals, Inc. for a temporary emergency standby generator to support the Dale Ave Pump Station Upgrade project in an amount not to exceed $43,887.90, increasing the total agreement amount to $670,899.81; increase the contingency reserve by $45,000; extend the agreement term to November 30, 2024; and authorize the Public Works Director to execute the change order in substantially the form presented and issue change orders within the contingency amount.

CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program. This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.

Wastewater Treatment Plant Digester 2 Mixer Repair – Agreement

Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with SPX Flow, Inc. for the Wastewater Treatment Plant Digester 2 Mixer Repair for a total agreement amount of $241,779.81; establish a contingency reserve of $50,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any necessary change orders within the approved contingency amount.

CEQA: Approval of this agreement is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

Assessment District and Fee Administration Services - Agreement

Approve a four-year professional services agreement in an amount not to exceed $102,721 with David Taussig and Associates, Inc. (dba DTA) for assessment and fee administration services for the North Shoreview and South Bayfront assessment districts and the citywide Community Flood and Storm Protection Fee; and authorize the Public Works Director to execute the agreement in substantially the form presented.

CEQA: Approval of this professional services agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

Public Works Department, Community Development Department and Police Department – Classification Updates

Adopt a Resolution to approve 1) the job specification and salary range for the new classification of Laboratory Analyst III in the Public Works department; 2) the revisions to the job specification for the classification of Deputy Community Development Director and the proposed salary range for the classification of Deputy Building Official in the Community Development department; and 3) the reallocation of the vacant Executive Assistant position to Management Analyst I-II position in the Police department.

Caltrans Sustainable Transportation Planning Grant – Agreement Authority

Adopt a Resolution to authorize the City Manager to execute agreements with the California Department of Transportation for the development of the City of San Mateo Sea Level Rise Adaptation Plan.

CEQA: This resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Staff Augmentation Services for the Wastewater Treatment Plant - Amendment

Approve Amendment No. 1 with waterTALENT LLC for staff augmentation services for the Wastewater Treatment Plant in the amount of $400,000, for a new total agreement amount of $499,000; establish a $100,000 contingency reserve; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.

CEQA: Approval of this Agreement is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that approval of an agreement to provide staff augmentation services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Grand Jury Report: "Restaurant Exteriors: The Neglected Space" - Response Letter

Approve a letter responding to the July 9, 2024, San Mateo County Civil Grand Jury report titled “Restaurant Exteriors: The Neglected Space” and authorize the Mayor to send the response letter on behalf of the City Council.

CEQA: This response letter is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

November 5, 2024 Statewide Propositions and H.R.6639 - Poverty Line Act of 2023 – Recommendations

Approve the recommendations of the Legislative Committee to: (1) support the following propositions on the ballot for the November 5, 2024, General Election: Proposition 3 (Guarantees Marriage Equality); Proposition 5 (Lowers the Vote Requirement for Local Housing & Infrastructure Bonds); and Proposition 32 (Increases the Minimum Wage); and (2) support H.R. 6639 - the Poverty Line Act of 2023.

CEQA: The item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Police Sergeant’s Association – Memorandum of Understanding Changes

Adopt a Resolution to amend the Memorandum of Understanding with the Police Sergeant’s Association for a term through January 3, 2027, and to approve a supplemental budget appropriation in the amount of $100,000.

CEQA: This tentative agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

Consolidated Annual Progress and Evaluation Report for the Community Development Block Grant 2023-2024 Program Year – Adoption

Adopt the 2023-2024 Consolidated Annual Progress and Evaluation Report (CAPER) for submittal to the United States Department of Housing and Urban Development.

CEQA: This administrative review of the 2023-24 CAPER is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Use of Former Fire Station 25 as Police Traffic Sub Station – Discussion

Discuss potential re-use of former San Mateo Consolidated Fire Department Station 25 at 545 Barneson Avenue as a Police Traffic Substation and provide direction to staff.

CEQA: This study session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

US-101 Peninsula Interchange Avenue Improvements - Project Update

Receive an update and determine whether the US-101/Peninsula Avenue Interchange Improvements Project should be cancelled as recommended by staff.

CEQA: This City Council action is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that an informational update and request for direction on whether to terminate a project may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

Senior Citizens Commission – Update

Receive an update and provide direction regarding the scope of the Senior Citizens Commission mission and duties and potential name change.

CEQA: This project status update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Conference with Legal Counsel – Existing Litigation

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Housing Action Coalition v. City of San Mateo, San Mateo Superior Court Case No.: 24-CIV-03126