Meeting
CITY OF SAN MATEO
Regular Meeting Agenda
October 21, 2019
7:00 PM


City Hall Council Chamber
330 W. 20th Avenue
San Mateo CA 94403
COUNCIL MEMBERS
Diane Papan, Mayor
Maureen Freschet, Deputy Mayor
Rick Bonilla
Joe Goethals
Eric Rodriguez
AGENDA

 

CALL TO ORDER
Pledge of Allegiance: Not In Our Town – United Against Hate Week 
Roll Call

CEREMONIAL

1.

Recognition of Deputy Mayor Maureen Freschet

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
2.

Community Relations Commission - Subcommittee Recommendation

Approve the recommendation of the Community Relations Commission appointment subcommittee to appoint Farah Mahesri to the unexpired term through June 10, 2021 (vacated by Sarah Santini), and from the eligibility list created by the recent recruitment, appoint Sharrie Overall and Jerold Nugent to the openings that will be created on June 10, 2020 when Rosie Rivera and Randy Torrijos term out.

3.

Grand Jury Report "Electric Vehicle Adoption in the Cities and County of San Mateo" – Response Letter

Approve the letter responding to the August 12, 2019 report by the San Mateo County Civil Grand Jury entitled "Electric Vehicle Adoption in the Cities and County of San Mateo" and authorize the Mayor to sign and send the letter on behalf of the City Council.

4.

Energy Innovation and Carbon Dividend Act - Letter of Support

Approve a letter of support to Representative Jackie Speier for HR 763 - The Energy Innovation and Carbon Dividend Act, and authorize the Mayor to sign the letter on behalf of the City Council.

5.

United Against Hate Week – Resolution of Support

Adopt a Resolution to affirm the City of San Mateo’s commitment to diversity and inclusivity by supporting and participating in Not in Our Town’s United Against Hate Week.

6.

Service Employees International Union Local 521 Maintenance Unit - Memorandum of Understanding Amendment

Adopt a Resolution to amend the Memorandum of Understanding with the Service Employees International Union Local 521 Maintenance Unit for a term through June 12, 2021.

 

7.

Edward Byrne 2019 Justice Assistance Grant Program - Application

Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2019 local solicitation in the amount of $18,176; and if awarded, authorize execution of all required documents and appropriate funds to the Police Grants Budget Program.

8.

Office of Traffic Safety – Grant Spending Plan

Adopt a Resolution to appropriate funds for the Office of Traffic Safety Selective Traffic Enforcement Program grant totaling $65,000; and authorize the Police Chief to execute the agreement and expend the funds.

9.

Contracts with Contingency Component – Update

Receive the report on contingency fund expenditures on Public Works contracts for the period from July 1, 2015 through June 30, 2019.

10.

Program Management – Clean Water Program – Amendment

Approve Amendment No. 5 to the agreement with CH2M to authorize scope and funding for the sixth year of program management services for the Clean Water Program; authorize payment in an amount not to exceed $17,600,000 for Year 6 scope of services including a contingency amount of $900,000; authorize the Public Works Director to execute this amendment and task amendments within the contingency amount in substantially the form presented; and amend original contract to increase the extension period an additional four years.

11.

Police Department Substation and Sleeping Quarters – Appropriation and Contract

Adopt a Resolution to approve a supplemental budget appropriation in the amount of $641,604.94 from available fund balance from the General Fund for completion of design and construction of the Police Department Substation and Sleeping Quarters at 1812 Norfolk Avenue; award a contract to Newton Construction, Inc. in the amount of $534,304.94 for the construction; establish a contingency reserve in the amount of $54,000; authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount; and approve a lease amendment with American Medical Response West to terminate their lease prior to the end of the lease term.

12.

Fire Station 25 – Budget Appropriation and Contract

Adopt a Resolution to authorize a budget transfer of $100,000 from the Fire Station 25 Access Project and appropriate $1,300,000 of available fund balance from the General Fund, for a total of $1,400,000 to the New Fire Station 25 Project; award a contract to Sausal Corporation for construction of a new Fire Station 25 in the amount of $6,140,000, with a contingency reserve of $673,000; waive an irregularity in the bid, authorize a subcontractor substitution, and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

13.

Fire Station 25 Professional Architectural Services – Amendment

Approve Amendment No. 3 to the agreement with WLC Architects, Inc. for professional architectural services in the amount of $145,000 for a new agreement total of $741,790, and authorize the Public Works Director to execute the amendment in substantially the form presented.

PUBLIC COMMENT

Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

 

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

ADJOURNMENT


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