San Mateo High Schools 4.0 Grade Point Average Graduate – Recognition

Council Member and City Clerk – Travel Authorization

Approve the request for travel out of state and lodging for Council Member Danielle Cwirko-Godycki and City Clerk Martin McTaggart, subject to the City Council Rules and Procedures, as the City's official representatives at the 101st Airborne 1st Brigade Ball on June 18, 2025 to recognize the 60th anniversary of the 101st Airborne's deployment to Vietnam.

CEQA: This travel authorization is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Public Records Management Services - Agreement

Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Granicus, LLC for public records management services for a three year term through December 27, 2027, in the amount of $70,911.55; authorize a contingency reserve of $7,091.15, for a total amount not-to-exceed, $78,002.70 over three years; and authorize the City Clerk to execute the agreement in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

Hillsdale Caltrain Station Bicycle Access Gap Closure Project – Agreement

Adopt a Resolution authorizing an appropriation of $140,000 from the City’s Measure A funds for the Hillsdale Caltrain Station Bicycle Access Gap Closure Project (Project) for the Sanbell-Bay Area agreement and staff time. Approve an agreement with Sanbell-Bay Area for professional consultant services for the Project in the amount of $266,666, for a total Project budget of $318,411; and authorize the Public Works Director to execute the agreement, term extensions, and change orders in substantially the form presented.

CEQA: Adoption of a resolution authorizing an appropriation from the City’s Measure A Fund to the Hillsdale Caltrain Station Bicycle Access Gap Closure Project is not a project subject to CEQA review, because it is a fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

Wastewater Treatment Plant Biosolids Hauling and Disposal – Change Order

Approve Contract Change Order No. 2 to an agreement with Synagro-WWT, Inc. for wastewater treatment plant biosolids hauling and disposal for an increase of $120,000, resulting in a total contract amount not to exceed $2,044,250; and authorize the Public Works Director to execute the change order in substantially the form presented.

CEQA: This biosolids hauling and disposal is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

Collection System Construction Management Services for the Clean Water Program – Amendments

Approve Amendment No. 3 to the professional services agreements with Tanner Pacific, Inc. and Townsend Management, Inc. for as-needed construction management services for the Clean Water Program to increase each agreement amount by $1,000,000 for a revised total agreement amount not to exceed $6,000,000 for each firm and to extend the term of each agreement through January 1, 2027; and authorize the Public Works Director to execute the amendments in substantially the form presented and approve future amendments within the approved updated budget.

CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program. This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program.

Human Resources Department Classification Updates, Reallocation, and New Position – Approval

Adopt a Resolution to approve the 1) job specification revisions for the Deputy Human Resources Director classification; and 2) reallocate the Human Resources Manager position to the revised Deputy Director of Human Resources position.

CEQA: These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)

Sewer System Management Plan - Update and Recertification

Adopt a Resolution to recertify the 2025 update of the Sewer System Management Plan.

CEQA: This City Council action certifying the City’s sewer system management plans, as required by the State Water Resources Control Board, is not a project subject to CEQA because it is an administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Construction Management Services for Central Park Playground Improvements Project – Contract

Award a contract to 4LEAF, Inc. (Consultant) for construction management services for the Central Park Playground Improvements Project (Project) on a time and expense reimbursement basis for actual work performed, in an amount of $1,000,000; authorize a contingency amount of $150,000, for a total amount not to exceed $1,150,000; and authorize the Parks and Recreation Director to execute the contract, in substantially the form presented.

CEQA: City Council’s authorization of the requested budget appropriations is not a project subject to CEQA review, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

Housing Element Implementation – Anti-Displacement and Tenant Protection Policies

Receive a presentation and provide direction on how to implement the tenant protection/anti-displacement policies in the 2023-2031 Housing Element.

CEQA:This study session is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

City Council Priority List – Adoption

Adopt the City Council Priority List for fiscal year 2025-26.

CEQA: This information update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)