Meeting
CITY OF SAN MATEO
City Council Regular Meeting
August 17, 2020
7:00 PM




 
COUNCIL MEMBERS
Joe Goethals, Mayor
Eric Rodriguez, Deputy Mayor
Rick Bonilla
Amourence Lee
Diane Papan
AGENDA

DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO AUTHORIZATION FROM
GOVERNOR
NEWSOM’S EXECUTIVE ORDERS – 
CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS
DESCRIBED AT THE END OF THE AGENDA.


To join via Zoom – click here: August 17, 2020 Zoom Meeting

To join via telephone:  (408) 638-0968   Enter Conference ID: 813 3337 4306 

 

CALL TO ORDER
Pledge of Allegiance
Roll Call
 


CEREMONIAL

1.

National Women’s Suffrage Month – Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
2.

City Council Meeting Minutes – Approval

Approve the minutes of the Special and Regular meetings of July 20, 2020 and the Special meeting of August 3, 2020.

3.

City-Wide Fire, Life, and Safety Inspection, Testing and Maintenance Services

Adopt a Resolution to approve the use of alternative purchasing procedures to approve a five-year agreement with APi National Service Group, Inc. for inspection, testing, and maintenance of Citywide fire, life, and safety systems in the amount of $383,080; approve a contingency reserve of $40,000 for potential additional inspections; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

 

4.

Pavement Management and Smooth Streets Program Management Services Agreement – Amendment

Approve Amendment No. 1 to the agreement with Freyer & Laureta, Inc. for Program Management Services for the Smooth Streets and Pavement Management programs in an amount not to exceed $213,000; establish a contingency of $20,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.

5.

Central Park Tennis Court Garage Repair – Contract

Adopt a Resolution to approve the alternative purchasing procedure and award a contract to Newton Construction, Inc. for construction to repair the Central Park Tennis Court Garage in the amount of $747,831.76; establish a contingency reserve in the amount of $75,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

6.

Poplar Avenue at the Golf Course Trash Capture Project – Agreement

Approve an agreement with Schaaf & Wheeler Consulting Civil Engineers to provide professional design services for the Poplar Avenue at the Golf Course Trash Capture Project in the amount of $104,210; establish a contingency reserve in the amount of $10,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute change orders within the contingency reserve.

7.

710 S. B Street Parking In-Lieu Fee – Agreement

Approve a parking in-lieu fee agreement with Lawrence H. Shane for fourteen (14) parking spaces for the 710 S. B Street property and authorize the City Manager to execute the agreement in substantially the form presented.

8.

Marina Lagoon Vegetation and Water Quality Management Professional Services Agreement – Amendment

Approve Amendment No. 2 to the agreement with Waterworks Industries, Inc. to provide additional professional services for Marina Lagoon Vegetation and Water Quality Management in an amount of $44,770; and authorize the Public Works Director to execute the amendment in substantially the form presented.

9.

Gramercy Drive Subdrain Improvement Project – Agreement

Approve an agreement with D&D Pipelines, Inc. for the Gramercy Drive Subdrain Improvement Project in an amount not to exceed $71,800; establish a contingency reserve in the amount of $7,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

10.

Laurie Meadows and Woodbridge Lift Station Project – Pacific Gas & Electric Company Easement

Adopt a Resolution to grant an easement to Pacific Gas & Electric Company for the Laurie Meadows and Woodbridge Lift Station project at Laurie Meadows Park and authorize the City Manager to execute the easement deed in substantially the form presented.

11.

Underground Flow Equalization System Project – Pacific Gas & Electric Company Easement

Adopt a Resolution to grant an easement to Pacific Gas & Electric Company for the Underground Flow Equalization System project at the adjacent Bay Meadows Pump Station site and authorize the City Manager to execute the easement deed in substantially the form presented.

12.

Wastewater Treatment Plant Nutrient Removal and Wet Weather Management Upgrade and Expansion Project – California Water Service Potable Water Service Extension

Approve payment of a deposit of $272,828 to California Water Service to obtain the design plans and specifications for the construction of a new potable water/fire suppression main and service for the Wastewater Treatment Plant Upgrade and Expansion Project and authorize the Public Works Director to execute the purchase order in substantially the form presented.

13.

Citywide Street Reconstruction Phase 1 Project Construction Management Services – Agreement

Approve professional construction management services agreement with CSG Consultants, Inc. in an amount not to exceed $192,080; establish a contingency of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.

14.

Citywide Street Reconstruction Phase 1 Project – Agreement

Award an agreement to Interstate Grading & Paving for construction of the Citywide Street Reconstruction Phase 1 project in the amount of $3,690,553; establish a contingency reserve of $370,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

15.

American with Disabilities Act Self-Evaluation and Transition Plan – Budget Transfer and Amendment

Adopt a Resolution to authorize a budget transfer of $74,900 from the Citywide Sidewalk Repair Program to the American with Disabilities Act Self-Evaluation and Transition Plan for additional public right-of-way survey work; approve Amendment No. 1 to the agreement with Disability Access Consultants, Inc. for additional public right-of-way survey work in the amount of $74,900, for a new agreement total of $331,825; and authorize the Public Works Director to execute the amendment in substantially the form presented.

16.

General Plan Update and Housing Element Update Projects – Amendment and Appropriation

Approve Amendment No. 2 to the agreement with PlaceWorks Inc. to modify the scope of work and increase the contract amount by $197,140 for a new agreement total of $2,191,461; authorize the Community Development Director, or designee, to execute the amendment in substantially the form as presented and issue change orders within the contingency amount; and adopt a Resolution to authorize the appropriation of $272,140 from available fund balance in the General Plan Maintenance Fund.

17.

Off-Site Building Plan Check Services – Agreements

Approve the agreements for off-site building plan check services with CSG Consultants, Inc. in the amount of $327,385 and with 4 LEAF, Inc. in the amount of $170,665, and authorize the Community Development Director to execute the agreements in substantially the form presented.

18.

Housing Element Update Consulting Services – Agreement

Adopt a Resolution to authorize the appropriation of $129,820 from available fund balance in the General Plan Maintenance Fund; approve an agreement with Diana R. Elrod Consulting for consulting services for the Housing Element Update in the amount of $129,820; and authorize the Community Development Department Director to execute the agreement in substantially the form presented.

19.

Landscape Maintenance Services – Agreement

Adopt a Resolution to find that an alternative purchasing procedure is in the best interest of the City and award an agreement to Loral Landscaping, Inc. for landscape maintenance services for medians, islands, and right of ways in the amount of $225,000, and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.

20.

General Plan Subcommittee – Council Appointment

Appoint the two City Council General Plan Subcommittee members (Rodriguez and Bonilla) to interview the two Park & Recreation Commissioners who have expressed an interest in service on the General Plan Subcommittee in order to make a recommendation to Council regarding appointment to the vacant Park & Recreation seat on the Subcommittee.

 

21.

Public Risk Innovation, Solutions, and Management – Insurance Program

Adopt a Resolution to approve joining Public Risk Innovation, Solutions, and Management insurance program and authorize the City Attorney and the Finance Director to act on the City’s behalf on matters relating to the program.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
 
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
22.

Transportation Impact Analysis Guidelines and General Plan – Adoption and Amendments

Adopt a Resolution to approve the Transportation Impact Analysis Guidelines and adopt a Resolution to approve the General Plan amendments to the Circulation Element.

23.

City-Owned Downtown Affordable Housing and Parking Garage Site – Project Entitlements and Disposition, Development, and Loan Agreement

Review the project entitlements and the land disposition and financial terms for the development of 225 units of low-income housing and a public parking garage on the City-Owned Downtown properties at 480 East 4th Avenue and 400 East 5th Avenue by MidPen Housing and adopt a Resolution to approve: 1) the Initial Study/Mitigated Negative Declaration as adequate to assess the environmental impacts of the project; 2) two Site Plan and Architectural Review entitlements for the demolition and construction of a new residential building and parking garage, including use of state density bonus and a waiver of building bulk and street wall area development standards, and for an on-street loading zone; a Site Development Planning Application for the removal of major vegetation including heritage trees; a Special Use Permit to allow the parking garage use in the Central Business District Support zoning district; and the Conditions of Approval; 3) the Disposition, Development, and Loan Agreement between the City of San Mateo and MP Downtown Associates L.P., including a form ground lease, license agreement and easement.

24.

Concar “Passage” Mixed Use Project – Planning Application and Development Agreement Approvals

Adopt a Resolution to approve the Site Plan Architectural Review, Site Development Planning Application, and Vesting Tentative Map for the development of 952-961 residential units and 40,000 square-feet of commercial uses located on Concar Drive, between S. Grant Street and S. Delaware Street; and adopt the Supplemental Environmental Impact Report to assess the environmental impacts of the project, based on the Findings for Approval and subject to the Conditions of Approval and introduce an Ordinance to approve a Development Agreement.

OLD BUSINESS

25.

Transient Occupancy Tax Ballot Measure – Rebuttal Argument

If an argument is filed in opposition to the ballot measure to increase the City’s Transient Occupancy Tax, review and approve the rebuttal argument as drafted by Council subcommittee.

 

26.

COVID-19 Update (#14)

Receive update on operational impacts and other City efforts related to COVID-19 and confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency.

NEW BUSINESS

27.

Worker's Resource Center – Commercial Lease

Approve the lease of the property at 171 North Amphlett Boulevard for a period of one year at a rate not to exceed $64,925 for use as the Worker's Resource Center, approve the three possible one-year lease extensions, and authorize the City Manager to execute the lease on behalf of the City.

28.

Emergency Ordinance – Suspension of Minimum Parking Requirements for Outdoor Business Operations

Approve an Emergency Ordinance to temporarily suspend minimum parking requirements for private shopping centers to allow for businesses to operate outdoors during the COVID-19 public health emergency.

29.

City Owned Commercial Properties – COVID-19 Rent Adjustments

Provide direction to staff on the proposed COVID-19 related rent adjustments for the commercial tenants at City-owned properties in Downtown San Mateo.

30.

California High-Speed Rail Authority Draft Environmental Impact Report – Informational Update

Receive information from staff on the California High-Speed Rail Authority Draft Environmental Impact Report.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

ADJOURNMENT

------------------------------------------------------------------------------------------------------------------------------------------
AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on
Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream.
1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo
3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream 

PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: clerk@cityofsanmateo.org until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, state your name and provide your comments.

(continue on next page)

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or clerk@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.