Meeting
CITY OF SAN MATEO
City Council Regular Meeting
June 15, 2020
7:00 PM




 
COUNCIL MEMBERS
Joe Goethals, Mayor
Eric Rodriguez, Deputy Mayor
Rick Bonilla
Amourence Lee
Diane Papan
AGENDA

DUE TO THE STATE OF CALIFORNIA’S DECLARATION OF EMERGENCY – THIS MEETING IS BEING HELD PURSUANT TO AUTHORIZATION FROM GOVERNOR NEWSOM’S EXECUTIVE ORDERS – 
CITY COUNCIL AND COMMISSION MEETINGS ARE NO LONGER OPEN TO IN-PERSON ATTENDANCE.
ANYONE CAN WATCH AND PROVIDE COMMENTS REMOTELY IN THE WAYS
DESCRIBED AT THE END OF THE AGENDA.


To join via Zoom – click here: June 15, 2020 Zoom Meeting

To join via telephone:  (408) 638-0968   Enter Conference ID: 876 8804 1483

 

CALL TO ORDER
Pledge of Allegiance
Roll Call
 
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
1.

City Council Meeting Minutes – Approval

Approve the minutes of the City Council Special and Regular meetings of June 1, 2020.

2.

Electronic Document Management System – Agreement

Approve an agreement with Complete Paperless Solutions for the implementation of a Laserfiche document management system and conversion of current records in an amount not to exceed $138,082; and authorize the City Clerk to execute the agreement in substantially the form presented.

3.

Open Container and Outdoor Dining in Public Right of Way – Ordinance Adoption

Adopt an Ordinance to amend the San Mateo Municipal Code Section 10.04.080, "Drinking - Public Areas," to allow for alcohol consumption to the public right of way under specific permitted conditions, such as street closures for special events or outdoor dining for restaurants.

4.

Vision Service Plan – Amendment

Approve Amendment No. 5 to the agreement with Vision Service Plan for employee vision insurance for an extension of two years from July 1, 2020 to June 30, 2022, and authorize the Human Resources Director to sign the amendment.

5.

Local Early Action Planning Grants Program – Application

Adopt a Resolution to authorize the application for, receipt of and appropriation of Local Early Action Planning Grants Program funds up to $500,000 for the preparation and adoption of planning documents to facilitate housing production.

6.

Parking Citation Processing and Adjudication Services – Agreement Amendment

Approve Amendment No.1 to the agreement with Turbo Data Systems, Inc. for parking citation processing and adjudication services for an extension of the term to June 30, 2021, and authorize the City Manager to execute the amendment in substantially the form presented.

7.

Kohl Pumphouse – Lease Agreement

Approve a seven-year lease agreement for the sum of $1.00 per year with the San Mateo Arboretum Society for the use of the Kohl Pumphouse and Adjacent Greenhouses at Central Park.

8.

Streetlight Data and Services – Memorandum of Understanding

Approve a Memorandum of Understanding between the City, San Mateo County Transportation Authority, City/County Association of Governments of San Mateo County, the Cities of South San Francisco, Belmont, Burlingame, East Palo Alto, Foster City, Menlo Park, Millbrae, San Bruno, San Carlos, Atherton, Half Moon Bay, and the County of San Mateo for the Streetlight Data and Services Subscription and Cost Sharing Commitment in the amount of $20,588 and authorize the City Manager to execute the agreement in substantially the form presented.

9.

Hillsdale and Saratoga Traffic Signal Improvements – Funding Appropriation

Adopt a Resolution to appropriate $100,000 and approve a budget transfer to the Hillsdale Corridor Improvements Project.

10.

State Route (SR92) 92/El Camino Real (SR82) Interchange Highway Improvements Project – Amendment

Adopt a Resolution to approve Amendment No. 3 to Cooperative Agreement No. 04-2448 between the City of San Mateo and California State Department of Transportation for the State Route (SR) 92/El Camino Real (SR82) Interchange Highway Improvements Project and reallocate funds to close out the project, and authorize the Mayor to execute the amendment in substantially the form presented.

11.

Fire Station 25 Construction Management Services – Amendment

Approve an amendment with Consolidated CM, Inc. in the amount of $46,357 for additional special construction inspection and management services of the New Fire Station 25 project; create a contingency fund of $60,000 for potential, additional services for a new total amount of $728,397; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.

12.

Citywide Slurry Seal Package 1-A Project – Appropriation and Agreement

Adopt a Resolution to appropriate $1,700,000 in Flood and Street Bonds to the Citywide Street Rehabilitation Project; award an agreement to VSS International, Inc. for the Citywide Slurry Seal Package 1-A project in the amount of $1,230,120; establish a contingency reserve of $123,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue contract change orders within the contingency reserve.

 

13.

Wastewater Treatment Plant Upgrade Engineering Design Services During Construction – Amendment

Approve Amendment No. 1 to the agreement with HDR Engineering, Inc. for additional engineering services during construction for the second construction package of the Wastewater Treatment Plant and Flow Management Upgrade and Expansion Project in an amount not to exceed $419,830; and authorize the Public Works Director to execute the amendment in substantially the form presented.

14.

Wastewater Treatment Plant Supply of Ferric Chloride – Contract

Adopt a Resolution to authorize the usage of an alternative purchasing method for the supply of ferric chloride; award a contract to Thatcher Company of California for the supply of ferric chloride for the amount of $230,400, including sales tax; and authorize the Public Works Director to execute the contract in substantially the form presented.

15.

Wastewater Treatment Plant Supply of Sodium Hypochlorite – Contract

Adopt a Resolution to authorize the usage of an alternative purchasing method for the supply of sodium hypochlorite; award a contract to Univar USA Inc. for the supply of sodium hypochlorite in the amount of $343,743, including sales tax; and authorize the Public Works Director to execute the contract in substantially the form presented.

16.

Wastewater Treatment Plant Supply of Sodium Bisulfite – Contract

Adopt a Resolution to authorize the usage of an alternative purchasing method for the supply of sodium bisulfite; award a contract to Univar USA Inc. for the supply of sodium bisulfite in the amount of $279,636, including sales tax; and authorize the Public Works Director to execute the contract in substantially the form presented.

17.

Gasoline Fuel Procurement and Delivery Services – Agreement

Award an agreement to Pinnacle Petroleum, Inc. for the procurement and delivery of gasoline for one year in an amount not to exceed $250,000, with four optional one-year extensions on the same price and terms for an estimated five-year total not to exceed $1,250,000; establish a contingency reserve of $125,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.

18.

Diesel Fuel Procurement and Delivery Services – Agreement

Award an agreement to Bosco Oil, Inc. dba Valley Oil Company for procurement and delivery of red and clear diesel for one year in an amount not to exceed $150,000, with four optional one-year extensions with the same price and terms for an estimated not to exceed amount of $750,000; establish a contingency reserve in the amount of $75,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments within the contingency amount.

19.

Public Works Platform Truck Purchase – Contract

Adopt a Resolution to approve an alternative purchasing process to approve a contract with National Auto Fleet Group in the amount of $171,781.16 for the purchase of one Ford F-550 platform truck, and authorize the Public Works Director to execute the purchase contract in substantially the form presented.

20.

Property Management Services – Amendment

Approve an amendment for a six-month extension of the Commercial Property Management Contract with Capital Realty Group for City-owned commercial properties for an estimated amount of $10,000, allow collection of service fees during the rent deferral period, and authorize the City Manager to execute the amendment in substantially the form presented.

 

21.

1 Transit Center Way – Third Lease Amendment

Approve the third lease amendment with Rise Wood-Fire, LLC to delay the start date for rent commencement from 18 months to 20 months and authorize the City Manager to execute the agreements in substantially the form presented.

22.

Below Market Rate Program Rental Rates, Sales Prices, and Unit Community Priorities – 2020 Revisions

Adopt a Resolution to establish 2020 maximum rental rates and sales prices for affordable housing as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing three or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms as long as all other BMR program provisions are followed. 

23.

2015 Climate Action Plan – Annual Progress Report

Receive an update on the implementation to date of the approved measures in the 2015 Climate Action Plan.

24.

Fiscal Year 2020-21 General Liability and Property Insurance – Agreements

Authorize a staff committee comprised of the City Manager, the Finance Director, and the City Attorney to select the most cost-effective program to insure the City’s general liability and property risks, and authorize the City Attorney to execute all required documents to purchase the selected insurance.

25.

Fiscal Year 2019-20 Budget – Appropriations

Adopt a Resolution to appropriate $225,000 to the fiscal year 2019-20 Police Department operating budget.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
 
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
26.

Ordinance Introduction – Municipal Code Amendments Modifying Park Fee Credit Threshold and AB 1763 Covered Affordable Housing Projects Near Public Transit

Introduce Ordinances to amend Municipal Code Section 26.64.030, “Private Park and Recreational Facility Credit”, to waive the minimum threshold requirement for 100% affordable housing projects in order for them to receive credits against the Park Impact Fee for on-site recreational amenities; and add Municipal Code Section 27.15.080, “Affordable Housing Projects Near Transit”, to provide waivers or reductions from development standards for 100% affordable housing projects covered by AB 1763 near major public transit.

27.

Fiscal Year 2020-21 Operating and Capital Budgets and Gann Appropriations Limit Adoption; Fiscal Years 2020-25 Capital Improvement Program Approval

Adopt Resolutions to approve the fiscal year 2020-21 operating and capital budgets and the Gann appropriations limit, and the fiscal years 2020-25 Capital Improvement Program.

 

OLD BUSINESS

28.

Emergency Ordinance – Suspension of Minimum Parking Requirements and Direction on Outdoor Dining Options

Adopt an Emergency Ordinance to impose a moratorium on enforcement of minimum space requirements for private shopping center and restaurant parking lots to allow for the use of parking spaces for outdoor dining during the COVID-19 public health emergency and provide direction to staff on the implementation of outdoor dining options in the public right-of-way.

29.

COVID-19 Update (#11)

Receive update on operational impacts and other City efforts related to COVID-19 and confirm rules and regulations issued by the City Manager acting as the Director of Emergency Services in response to declared emergency and confirm the need for continuing the local emergency.

NEW BUSINESS

30.

Downtown Business Improvement Area – Annual Renewal

Adopt a Resolution to levy the annual assessment for the Downtown Business Improvement Area for fiscal year 2020-21.

31.

Voter Opinion Survey on Potential Transient Occupancy Tax Ballot Measure – Update

Receive an informational report about the results of a voter opinion survey on the feasibility of a measure to increase the City's transient occupancy tax rate and provide direction on whether to proceed with a measure on the November 2020 ballot.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

ADJOURNMENT

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AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on
Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099.
For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m. 

WATCHING A MEETING ON A COMPUTER: There are three ways to stream.
1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo
3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS – Can be received in the following ways (Time limits will apply) :
Prior to the meeting in writing: Send comments to: clerk@cityofsanmateo.org until 4 p.m. the day of the meeting.
During the meeting by computer: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. To speak press the “Raise Your Hand” icon and you will be called on at the appropriate time.
During the meeting by telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. To indicate you want to provide public comment, press *9 to raise your hand.
When called upon, state your name and provide your comments.


ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or clerk@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.