Meeting
CITY OF SAN MATEO
Regular Meeting Agenda
October 7, 2019
7:00 PM


City Hall Council Chamber
330 W. 20th Avenue
San Mateo CA 94403
COUNCIL MEMBERS
Diane Papan, Mayor
Maureen Freschet, Deputy Mayor
Rick Bonilla
Joe Goethals
Eric Rodriguez
AGENDA

 

CALL TO ORDER
Pledge of Allegiance: United Nations Association, Mid-Peninsula Chapter
Roll Call

CEREMONIAL

1.

Code Enforcement Officer Appreciation Week

2.

Mayor’s Quarterly Hero Award

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
 
3.

Grand Jury Report "Soaring City Pension Costs - Follow-up on Grand Jury Report of 2017-2018" - Response Letter

Approve the letter responding to the July 29, 2019 report by the San Mateo County Civil Grand Jury entitled "Soaring City Pension Costs - Follow-up on Grand Jury Report of 2017-2018" and authorize the Mayor to sign and send the letter on behalf of the City Council.

4.

Credit Card Service/Convenience Fee – Update

Receive an update on the implementation of the City’s credit card processing procedures.

5.

Merit Employees Salary Schedule

Adopt a Resolution to authorize and approve the City of San Mateo merit employees current pay rates and ranges (salary schedule).

6.

Classification Update – Library Department

Adopt a Resolution to reclassify the Library incumbent Accounting Assistant II to Senior Accounting Assistant.

7.

California Library Literacy Services Family Literacy Grant - Budget Appropriation

Adopt a Resolution to approve a supplemental budget appropriation in the amount of $50,000 awarded by the California State Library to the San Mateo Public Library to support family literacy services.

8.

San Mateo County Measure W Funds – Agreement

Approve an agreement with the San Mateo County Transportation Authority for distribution of San Mateo County Measure W funds for local transportation purposes in accordance with the San Mateo County Congestion Relief Plan, effective July 1, 2019, and authorize the City Manager to execute the agreement in substantially the form presented.

9.

Fire Station 25 Professional Architectural Services – Amendment

Approve Amendment No. 3 to the agreement with WLC Architects, Inc. for professional architectural services in the amount of $145,000 for a new agreement total of $741,790, and authorize the Public Works Director to execute the amendment in substantially the form presented.

10.

Fire Station 25 – Budget Appropriation and Contract

Adopt a Resolution to authorize a budget transfer of $100,000 from the Fire Station 25 Access Project, and appropriate $1,300,000 of available fund balance from the General Fund, for a total of $1,400,000 to the New Fire Station 25 Project; award a contract to Sausal Corporation for construction of a new Fire Station 25 in the amount of $6,140,000, with a contingency reserve of $673,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

11.

Basins 2 and 3 Collection System Improvements/Dale Avenue Pump Station Upgrade – Contract

Award a contract to Anvil Builders Inc. for construction of the Dale Avenue Pump Station Upgrade Project in an amount of $20,142,000; establish a contingency reserve of $2,000,000; for a total not to exceed amount of $22,142,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.

12.

Wastewater Treatment Plant On-Call Engineering Services Agreements - Amendments

Approve amendments to four different agreements for on-call professional design services for the Wastewater Treatment Plant rehabilitation projects for the Clean Water Program with: 1) Hazen and Sawyer D.P.C., dba Hazen & Sawyer, 2) HDR Engineering, Inc., 3) Kennedy/Jenks Consultants, Inc. and 4) West Yost Associates, Inc., each for a two-year extension at no additional cost, the total amount previously approved is not to exceed $1,200,000; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue project-specific task orders under these agreements.

13.

East San Mateo Sanitary Sewer Lift Station Rehabilitation Project – Amendment

Approve Amendment No. 3 to the agreement with Schaaf & Wheeler for professional design services for the East San Mateo Sanitary Sewer Lift Station Rehabilitation Project in an amount not to exceed $153,312; establish a contingency reserve of $15,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue change orders within the contingency amount.

PUBLIC COMMENT

Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
 
14.

HealthRIGHT 360 Project – Tax Exempt Financing

Adopt a Resolution to approve the issuance of revenue bonds by the California Municipal Finance Authority for the benefit of HealthRIGHT 360, a California nonprofit public benefit corporation; to issue revenue bonds in an amount not to exceed $65,000,000, of which $2,900,000 will be utilized for projects in the City of San Mateo, solely for the purposes of satisfying the requirements of the Tax Equity and Fiscal Responsibility Act; and authorize the Finance Director to execute the agreement with the California Municipal Finance Authority.

OLD BUSINESS

15.

2040 General Plan – Update Study Areas

Consider and accept clarifications that update the study area boundaries map V4, including eliminating one- and two-family residentially zoned parcels citywide from study areas.

16.

San Mateo Downtown Parking Technology Project - Agreement

Approve an agreement with IPS Group, Inc., for construction of parking technology improvements for the San Mateo Downtown Parking Technology Project in the amount of $1,459,404.85; establish a contingency reserve in the amount of $218,910.73; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

NEW BUSINESS

17.

Citywide Community Surveys Update

Receive an informational report on the planned citywide community survey and revenue measure survey.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
 

ADJOURNMENT


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Agendas are posted on the City's website on the Friday preceding each Council Meeting. Background material can be viewed at City Hall or on the City's website www.cityofsanmateo.org. Any supplemental material distributed to the Council after the posting of the agenda will be available for review in the City Clerk's Office.

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In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk's Office at (650) 522-7040 or polds@cityofsanmateo.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.